Accounts Rece Front Offc Coord

Young Harris College•Young Harris, GA

20d•Onsite

About The Position

The Accounts Receivable & Front Office Coordinator greets faculty, staff, students, and visitors and provides information to callers. This role assists management with miscellaneous bookkeeping tasks and journal entries. Key responsibilities include monitoring student accounts receivable system-generated data for accuracy, ensuring student account information is submitted for payment, and receipting incoming payments. The role also involves managing mail, coordinating college fleet vehicle use, and supervising student workers in the Business Office.

Requirements

Associate's degree or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees.
Ability to add, subtract, multiply, divide, and to calculate figures and amounts such as discounts and percentages.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Nice To Haves

Bookkeeping/ Accounting experience desired.

Responsibilities

Greets faculty, staff, students and visitors, ascertain nature of business, and conduct them to appropriate person.
Answer all accounts receivable phone inquiries, research any questions/complaints, and act accordingly.
Responsible for opening all accounts receivable mail received on a daily basis in the presence of another employee.
Research and verify system-generated charges initiated by other departments for accuracy.
Research and verify financial aid transactions generated by the Financial Aid department for accuracy.
Responsible for emailing student account information and collecting any unpaid balance and for billing 3rd party vendors for tuition payments.
Flagging or coding problem student accounts.
Responsible for communicating student charges and the Business Office policy information at all student orientations, or other events.
Update Powerpoint handouts for weekend sessions.
Responsible for maintaining and reconciling Nelnet payment plans.
Receipt incoming payments for accounts receivable, institutional advancement and miscellaneous income received on a daily basis.
Balance and reconcile all monies received at days end.
Prepare and/or enter journal entries to the General Ledger.
Process all incoming and outgoing mail and packages for the college and maintain postage equipment.
Responsible for scheduling driver assigning training courses, distributing keys for, and maintaining the college fleet vehicles.
Supervises all student worker(s) assigned to the Business Office.