Accounts Receivable Coodinator

Southington-Cheshire Community YMCA•Southington, CT

1d•Onsite

About The Position

The Accounts Receivable Coordinator will be responsible for administering the YMCA financial assistance program, including data collection, request evaluation, and recommending aid amounts. This role involves working closely with applicants to determine needs and eligibility, ensuring assistance does not exceed budget guidelines. The coordinator will also handle paperwork for state assistance for childcare services, liaise with state agencies for proper payment, and process monthly invoices and payments. Additionally, the position requires managing childcare changes in the database, correcting program databases for accuracy, ensuring timely payments through past due notices and collection calls, and working with individuals on customized payment plans. The role includes consulting management on participant dismissals due to payment issues, providing backup support for other accounting positions, assisting with YMCA of USA statistical reports, and supporting special projects within the Accounting department, all while ensuring data confidentiality.

Requirements

Associates or bachelor’s degree and three to five years of Accounts Receivable experience, or equivalent experience.
Excellent written and oral communication skills, and interpersonal skills.
Proficient with Microsoft Office Suites.
Ability to organize and maintain accurate records and data.
Ability to work well independently, as well as with a team.
Provide excellent customer service to members and staff.

Responsibilities

Administer the YMCA financial assistance program including the collection of data, evaluation of requests and the recommendation of the amount of aid to be given.
Ensure that the total amount of assistance given does not exceed budget guidelines unless exceptions are made.
Work closely and personally with applicants to determine their specific needs and eligibility for assistance.
Submit appropriate paperwork on behalf of families who are eligible to receive state assistance for childcare services.
Work closely with the state agency to ensure that the YMCA is paid properly for the childcare services that are provided.
Complete and submit monthly invoices to third party agencies.
Process all checks/ACH’s received for payment.
Input all childcare changes and deletions into computer database.
Correct childcare, camp and various program databases when necessary to maintain accurate records.
Ensure timeliness of payments for all programs by creating and sending past due notices and performing collection phone calls.
Work closely with individuals who require customized payment plans in accordance with special financial situations.
Consult management when dismissal of participant is imminent or warranted due to lack of payment and/or communication.
Provide backup support for the various accounting positions within the department as needed.
Assist in compilation of YMCA of USA statistical reports.
Assist Accounting department as special projects arise.
Ensure confidentiality of data.