Accounts Receivable

SHREDFAST MOBILE DATA DESTRUCTION INC•Airway Heights, WA

5d•$22 - $25•Onsite

About The Position

Shredfast, Inc.’s Accounts Receivable Specialist will be based out of our facility in Airway Heights, WA. This position works under the supervision of company ownership and plays a key role in supporting the company’s financial and operational processes. The Accounts Receivable Specialist is responsible for full-cycle accounts receivable functions, maintaining customer accounts, processing and collecting payments, and supporting transportation compliance requirements, including DOT reporting. This role requires a high level of organization, professionalism, and attention to detail.

Requirements

High school diploma required; associate degree or relevant coursework preferred
2+ years of accounting, receivable, or related experience preferred
Knowledge of DOT compliance regulations is a plus
Proficient in Microsoft Office (Excel, Word)
Strong problem-solving and troubleshooting abilities
Excellent communication and organizational skills
Self-motivated with ability to work independently and under supervision
Strong attention to detail and ability to prioritize in a fast-paced environment
Dependable transportation required

Responsibilities

Perform full-cycle accounts receivable, including:
Create and maintain customer accounts and truck files
Maintain parts invoicing and verify pricing
Receive and process daily payments, including deposits and wire transfers
Run monthly customer statements and A/R aging reports
Follow up on past-due accounts (30+ days) with professional communication
Prepare invoices for new, refurbished, rental, and body swap trucks
Maintain Iron Mountain monthly ledger and related reporting
Work with A/P to verify shipment costs and reconcile transactions
Support operations and transportation compliance, including:
Maintain production schedule (input new builds and updates)
Prepare work orders for shop production
Track company tow truck for IFTA, IRP, permits, and DOT filings (IFTA, IRP, UCR, MCS-150)
Serve as point of contact for Canadian & U.S. import documentation
Maintain company records and assets, including:
Equipment and inventory records
Dealer plates and locations
Spare key tracking for all trucks
Warranty work documentation
Truck and van body paperwork for customers and finance companies
Collaborate across departments:
Assist sales with customer inquiries and expiring orders
Work with marketing on training materials
Communicate with internal teams regarding orders, invoicing, and documentation
Assist with month-end close processes and reporting
Perform general administrative, filing, and recordkeeping tasks
Other duties as assigned