Accounts Receivable Coordinator

New Life Community Church•Chicago, IL

About The Position

The Accounts Receivable Coordinator is responsible for managing all contribution processing and accounts receivable activities for New Life locations and affiliated ministries. This role ensures the accuracy, integrity, and timeliness of financial data related to donations, receivables, and deposits, while supporting internal stakeholders, donors, and audit requirements.

Requirements

2+ years of experience in accounts receivable, bookkeeping, or nonprofit finance.
Experience with accounting software (e.g., Sage Intacct) and donor management systems (e.g., Pushpay) preferred.
Strong attention to detail and accuracy.
Proficiency in Microsoft Excel and data tracking.
Strong communication and customer service skills.
Ability to work collaboratively with staff and volunteers.
Must be legally authorized to work in the U.S.

Nice To Haves

Associate or bachelor’s degree in accounting, Finance, or related field

Responsibilities

Process weekly contributions for all New Life locations and New Life Cities
Verify accuracy of contribution data within the Pushpay database.
Issue year-end contribution statements to donors in a timely and accurate manner.
Respond to donor inquiries regarding contributions and provide requested reports.
Track contribution data and generate reports for leadership as needed.
Communicate weekly offering results and key contribution metrics.
Process all accounts receivable transactions, including special events, fundraising, resource sales, café operations, space-sharing agreements, designated funds, and merchandise.
Monitor and manage accounts receivable aging reports, including monthly review and follow-up.
Track and report AR-related statistics and trends.
Manage and monitor Youth scholarship receivables and status.
Perform weekly remote deposits of checks and track outstanding deposits.
Process incoming mail, including USPS correspondence and checks for New Life and New Life Centers.
Ensure timely and accurate recording of all cash receipts.
Prepare and enter weekly journal entries, including deposits, online contributions, and payments.
Generate and maintain automated journal entries within the accounting system.
Perform monthly reconciliations of contributions, payments, and undeposited funds.
Assist in month-end close processes related to accounts receivable.
Track church-wide financial and attendance statistics and maintain reporting tools (e.g., Excel dashboards).
Prepare reports and analysis for leadership decision-making.
Train staff and volunteers in finance-related procedures, including counting teams and office managers.
Provide ongoing support to volunteers involved in accounts receivable activities.
Provide documentation and support for the annual financial audit.
Ensure compliance with internal controls and financial policies.