Accounts Receivable Coordinator

Bell•Northbrook, IL

5d•Onsite

About The Position

Bell Flavors & Fragrances Inc. is seeking a detail-oriented Accounts Receivable Coordinator to support our accounting team in Northbrook, Illinois. This role manages the full accounts receivable cycle, including cash application, invoicing, collections, account maintenance, reconciliation, and reporting. The successful candidate will help maintain accurate financial records, resolve customer account issues, and support healthy cash flow through timely, professional follow-up.

Requirements

Associate degree required.
Proven experience of 3-5 years in accounts receivable or related financial role.
Working knowledge of collections, cash posting, billing, reconciliation, and account maintenance.
Proficiency in Microsoft Word, Excel, Outlook, and Microsoft Dynamics 365.
Experience with customer invoicing portals such as Tungsten, Coupa, Ariba, Bill.com, or similar platforms.
Strong verbal and written communication skills and the ability to work effectively with internal and external customers.
Excellent attention to detail, accuracy, organization, and follow-through.
Manage multiple priorities, work independently, meet deadlines, and provide exemplary customer service in a fast-paced environment.

Nice To Haves

Knowledge of flavor manufacturing industry

Responsibilities

Manage the receivable accounts cycle, including cash application, collections, bank downloads, lockbox activity, deposits, and account maintenance.
Prepare, review, validate, upload, and download customer invoices while ensuring accurate terms and supporting documentation.
Monitor customer accounts, follow up on past-due balances, research discrepancies, resolve short payments, and escalate delinquent accounts when needed.
Maintain customer records, payment instructions, contact information, W-9 forms, and detailed account notes.
Perform month-end reconciliations, aging reviews, accruals, variance analysis, and related reporting.
Prepare accounts receivable reports, aging summaries, and customer statements.
Establish and maintain customer credit accounts and obtain D&B and Atradius reports.
Collaborate with Sales, Finance, customers, and other stakeholders to resolve billing and payment issues.
Identify process improvements that enhance efficiency, accuracy, and customer service.
Respond promptly to emails and phone calls, meet department deadlines, maintain customer documentation, and complete other assigned duties.