Accounts Receivable & Collections Specialist

Paul Davis•Winston Salem, NC

9d•Onsite

About The Position

Paul Davis Restoration is seeking an experienced Collections & Accounts Receivable Specialist to oversee incoming payment processing, payment-related follow-up, and the collection of outstanding receivables. Experience in construction, restoration, insurance claims, or another project-based industry is strongly preferred. To be successful in this role, candidates must understand that collections work requires professionalism, accuracy, persistence, and ownership. This individual must be comfortable coordinating payments across multiple parties, navigating sensitive customer situations, explaining contractual payment obligations, and escalating accounts when standard collection efforts are unsuccessful.

Requirements

Associate or bachelor’s degree in accounting, finance, business administration, legal studies, or a related field; equivalent proven experience will be considered.
Demonstrated accounts receivable and collections experience, including payment reconciliation from multiple sources and escalated collection efforts (2-3 years).
Working knowledge of demand letters, residential or mechanics’ liens, and small claims court processes.
Strong negotiation, conflict-resolution, and account-reconciliation skills.
Ability to manage difficult conversations with empathy, confidence, and appropriate urgency.
Proficiency with Microsoft Office and the ability to learn accounting, CRM, and project management systems.

Nice To Haves

Construction, restoration, property services, insurance claims, or project-based billing experience is strongly preferred.
Familiarity with North Carolina lien and small claims procedures is preferred.
Ability to learn and manage customer, insurance carrier, mortgage company, and third-party payment platforms.
Ability to review contracts, invoices, payment histories, and supporting project documentation.
Professional and persuasive written and verbal communication.
Strong organization, attention to detail, follow-through, and deadline management.

Responsibilities

Serve as the primary point of coordination for accounts receivable collections and payment resolution.
Process and accurately apply incoming customer, insurance carrier, mortgage company, and third-party payments.
Manage payment-related communication, follow-up, research, and resolution across multiple payment platforms.
Manage assigned receivables from initial invoicing through collection and final account closure.
Review aging reports and prioritize accounts based on balance, age, risk, and applicable deadlines.
Contact homeowners, insurance carriers, mortgage companies, property managers, and other responsible parties regarding payments and outstanding balances.
Track insurance proceeds, mortgage endorsements, third-party disbursements, and customer payment obligations.
Reconcile contracts, estimates, invoices, payments, deductibles, change orders, credits, and disputed balances.
Maintain detailed account notes, payment commitments, supporting documentation, and follow-up schedules.
Partner with project managers, accounting, and leadership to resolve billing, documentation, or completion issues affecting payment.
Prepare and issue collection notices, demand letters, and notices of intent to lien-completed in accordance with applicable law, company policy, and authorization from leadership or designated legal counsel.
Track and coordinate residential or mechanics’ lien requirements and filing deadlines.
Prepare documentation for collection agencies, legal counsel, and small claims court proceedings.
Assist with small claims filings, exhibits, judgments, and post-judgment follow-up as authorized.
Recommend accounts for payment arrangements, liens, outside collections, legal review, settlement, or write-off.
Support company goals related to cash flow, Days Sales Outstanding, and the reduction of aged receivables.