Accounts Receivable Clerk

Power Engineering Services•Converse, TX

1d•Onsite

About The Position

The Accounts Receivable Clerk is responsible for managing the full billing cycle across a variety of contract types, including Time & Material (T&M), lump sum, and Schedule of Values (SOV)-based contracts. This role requires strong attention to detail, familiarity with construction or project-based billing, and a solid understanding of revenue recognition principles. The ideal candidate will be adept at preparing accurate, timely invoices, tracking receivables, and supporting the finance team with month-end close activities.

Requirements

2+ years of accounts receivable or billing experience, preferably in construction, engineering, or a project-based industry.
Demonstrated experience with T&M billing, lump sum contracts, and Schedule of Values (SOV).
Working knowledge of revenue recognition concepts and percentage-of-completion accounting.
Proficiency in accounting software (e.g., Sage 300, Vista/Viewpoint, CMiC, QuickBooks, or similar).
Strong Microsoft Excel skills, including pivot tables and VLOOKUP/XLOOKUP.
High degree of accuracy and strong organizational skills.
Effective written and verbal communication skills.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, or a related field.
Experience with AIA billing forms (G702/G703) and owner/GC billing portals.
Familiarity with lien waiver requirements and retainage tracking.
Experience in a multi-job or multi-entity environment.

Responsibilities

Prepare and process invoices for T&M contracts, including labor, equipment, materials, and subcontractor costs in accordance with contract terms.
Generate lump sum progress billings based on project milestones and approved contract amounts.
Analyze and reconcile Schedules of Values (SOV) for assigned projects; submit monthly applications for payment and track approval status.
Ensure all invoices are supported by required documentation such as certified payroll, lien waivers, field tickets, and change orders.
Coordinate with project managers and field staff to gather billing data and resolve discrepancies prior to invoice submission.
Apply appropriate revenue recognition methods (e.g., percentage-of-completion, completed contract) in alignment with company policy and GAAP standards.
Calculate over/under billings and maintain accurate work in progress (WIP) values for month-end close.
Track contract values, change order approvals, and remaining contract balances to ensure accurate revenue reporting.
Monitor AR aging reports and follow up on outstanding balances with customers and project owners.
Communicate with clients regarding billing inquiries, disputes, and collections in a professional manner.
Maintain accurate and organized billing files and project records in accordance with company retention policies.
Generate regular billing and receivables reports for management review.
Support internal and external audits by providing documentation and reconciliations as requested.
Collaborate cross-functionally with project management, operations, and accounting teams.
Perform all other duties as needed to support the finance and accounting team.