ACCOUNTS RECEIVABLE CLERK

Northside Ford - Brasada Ford•San Antonio, TX

6d•Onsite

About The Position

Records payments to customer accounts and maintains accounts receivable records. Takes appropriate collection action on accounts more than 30 days old. Reconciles and deposits all monies received by the dealership.

Requirements

High school diploma or general education degree (GED)
One to two years related experience
Proficient in Excel, Word, and Outlook
Proficient in ten key by touch
Comprehends basic accounting principles of credits and debits
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's
Ability to perform these operations using units of American money
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals on an adding machine
Ability to compute percentage rates and commissions on an adding machine
Ability to apply common sense understanding to carry out instructions furnished in written or oral form
Ability to deal with problems involving several concrete variables in standardized situations
Ability to pay close attention to detail when conducting all essential duties

Responsibilities

Reconciles and deposits service and parts receipts, including charge cards, on a daily basis.
Receipts all monies received from vehicle sales, checks for money due, and provides drafts for dealer signature.
Enters finalized cash receipts and updates accounts receivable ledger by customer.
Files all cash receipt records, check stubs, and bank receipts.
Prepares cash deposits and fills out the cash control sheet daily.
Reconciles statements and follows up collections as necessary.
Prepares accounts receivable statements monthly.
Performs background checks on credit applications.
Gives approvals for current charges.
Processes daily credit card deposits.
Researches and processes charge backs, returns, and bad checks.
Pulls original vehicle invoices for payoff by office manager.
Passes trade payoffs to office manager.
Answers accounts receivable phone calls and follows up on inquiries.
Updates customers' account information.
Maintains a monthly holdback list for the office manager.
Inputs new vehicles into the computer system as directed by the office manager.
Reports sold units through the factory reporting system.
Maintains accurate delivery records.
Posts fuel credits on a daily basis and reconciles the fuel schedule.
Cross-trains others for this position as directed by management.
Fills in for other administrative positions as needed and directed by management.
Assists with related special projects as required.
Maintains a professional appearance and neat work area.