Accounts Receivable, Cash Application Specialist

Access Control Systems LLC•Nashville, TN

1d•Onsite

About The Position

The AR Cash Application Specialist will support the full cycle of accounts receivable and service billing processes. This is an important role within the Accounting Department that is responsible for overseeing the efficient and accurate processing of all incoming payments by processing daily cash transactions, maintaining accurate financial records, and supporting the broader AR function through reconciliation, invoicing, reporting, and dispute resolution. A strong background in the construction industry is preferred. To be effective, you will need excellent analytical skills and the ability to analyze financial data and identify issues. Constructive, clear, and concise verbal and written communication skills are necessary for interacting with customers and internal teams. Maintaining organization of multiple priorities, customers, and projects is essential. Creative problem-solving with the ability to resolve customer issues and billing discrepancies is required. A background in accounting, finance, or a similar role with proficiency in accounting related software is required.

Requirements

Minimum 3 years of experience in accounts receivable or cash applications with a focus on the construction industry
Excellent attention to detail and accuracy in data entry and reconciliation
Knowledgeable of construction project phases including percentage of completion (POC) and work in progress (WIP)
Proficiency with Microsoft Office Suite, including Excel, Power Point, and Word including basic formulas
Strong computer system knowledge with ability to rapidly become proficient in various ERPs, CRMs, and pre-qualification systems
Excellent interpersonal communication skills including verbal, written, and presentation skills
Demonstrates a high level of organization and reliability, ensuring tasks are completed accurately and prior to deadlines
Exhibits strong multi-step thinking abilities, effectively analyzing, and solving complex problems
Maintains a service-oriented approach, consistently delivering high-quality support
Possesses strong communication skills, facilitating clear and effective exchanges of information
Upholds discretion and confidentiality, handling sensitive information with the utmost care
Works effectively as part of a team, contributing to a collaborative and supportive work environment
As a condition of employment, employer will conduct a background check and drug screen
Valid Driver’s License with a clean driving record
Ability to understand, speak, and write English

Nice To Haves

Knowledge of Sage 100 Contractor, preferred

Responsibilities

Process daily transactions across multiple payment methods (checks, ACH, wire transfers, and credit cards)
Prepare and make bank deposits for cash and check payments, file deposit receipts, and coordinate with banks to track and verify credit card payments and electronic transfers
Contact customers regarding bounced checks, coordinate alternative payment methods, and update collections tracking
Create and issue client invoices utilizing Sage 100 Contractor
Provide customers with necessary payment information and respond to client questions
Accurately post and allocate incoming customer payments to the correct invoices in the accounting system
Reconcile the AR ledger daily to ensure all cash receipts, credit memos, and adjustments are properly accounted for, and maintain accurate cash records
Investigate and resolve payment discrepancies, short pays, or overpayments, and resolve customer disputes
Prepare daily, weekly, and monthly cash receipt summaries and AR aging reports
Assist with month-end close procedures, including resolving unallocated cash balances
Support internal and external audits by verifying data and addressing auditor inquiries related to revenue
Always represent a strong professional image to internal and external customers, vendors, and employees
Applies critical thinking and solutions management skills to complex problems to maximize project success
Regular and punctual attendance at work and provides appropriate scheduling flexibility
Adherence to safety guidelines and policies
Other job-related duties as assigned