Accounts Receivable Associate - HOA Transitions & Development

Action Property Management • Irvine, CA

21h • $25 - $29 • Hybrid

About The Position

Action Property Management seeks an Accounts Receivable Associate for HOA transitions and development, based at its Irvine, California corporate office. The role processes and maintains HOA transition and development items in the Accounts Receivable Department, ensuring accurate and timely onboarding of associations, units, and homeowners and related transactions. It requires close attention to detail and effective communication with internal and external partners.

This is a hybrid position, with the schedule based on business needs. The training period is 100% in office. Compensation is $25 to $29 per hour, depending on experience.

Requirements

• A college degree in accounting or a related field is strongly preferred, or 5 or more years of related experience.
• Strong attention to detail and a high degree of accuracy in data entry and record-keeping.
• Ability to research and resolve discrepancies independently.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• Skilled in Microsoft Office (Excel, Outlook, and Word), Adobe Acrobat, and accounting systems.
• Excellent written and verbal communication skills.
• Ability to work collaboratively in a team environment.
• Must successfully pass a pre-employment background check and drug screening.

Nice To Haves

• Two or more years of accounting, accounts receivable, or cash posting experience.
• Experience with CINC.
• Strong Excel proficiency.
• Power BI experience.

Responsibilities

• Set up new associations in the accounting platform, including operating account bank codes, owner listings, recurring charges, and balance forwards.
• Complete HOA transitions, balance forwards, and homeowner setups within established timelines, maintaining an 85% or higher on-time, first-pass accuracy rate and minimizing downstream corrections.
• Review and import external ledgers into CINC, validating balances, mappings, and opening positions to minimize post-import corrections and cleanup.
• Process escrow closings and ownership changes within required timeframes, coordinating with escrow, banking, and internal partners to prevent delays and escalations.
• Process new phase closings and related setups in the accounting platform.
• Serve as the point of contact for escrow closing documents and other escrow needs.
• Prepare and support developer billing according to established schedules, ensuring bills are issued correctly and discrepancies are addressed beforehand.
• Process escrow checks and maintain accurate payment records.
• Enter miscellaneous charges, adjustments, and credits into the accounting system.
• Research and resolve misapplied payments in a timely manner.
• Maintain clear, current documentation and visibility into in-progress transition and development work, identifying risks or timing issues before deadlines are affected.
• Communicate with banks, homeowners, and escrow companies to resolve check research items, including returned or misapplied payments.
• Collaborate with the Accounts Receivable team and other accounting staff to support month-end closing activities.
• Respond to payment and account-balance inquiries, providing excellent internal and external customer service.
• Perform other duties as assigned.

Benefits

• Comprehensive benefits package for qualifying employees, including medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support.
• Generous paid time off for qualifying team members, including vacation hours, sick time, and company-observed holidays.
• Ongoing hospitality and property management training.
• Opportunities for career growth and advancement.
• Investment in the infrastructure, technology, training, and tools needed to excel in the role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed