Accounts Receivable Assistant

Inframark•Katy, TX

About The Position

The Accounts Receivable Assistant processes client invoices and resolves client billing disputes for the Accounts Receivable Department. The role includes preparing and distributing monthly invoices, reviewing billing documentation against client contract terms, reconciling purchasing activity with completed work orders, and supporting the monthly close process. The assistant may also prepare client reports and daily bank deposits, maintain accounts receivable files, and assist with special projects. The position requires adherence to applicable company health and safety procedures.

Requirements

Good verbal and written communication skills.
Familiarity with accounts receivable software.
Knowledge of basic accounting skills.
Experience with Microsoft Excel.
Effective time-management and organizational skills.
Accuracy and attention to detail.
Team-oriented approach.
High school degree and 1–2 years of previous accounts receivable experience, or an equivalent combination of education and training.

Responsibilities

Prepare and distribute monthly client invoices and resolve invoicing and collection issues with Operations management.
Read and become familiar with client contracts and billing terms.
Review the accuracy of invoicing support documents and make necessary adjustments in accordance with billing terms.
Reconcile outstanding purchase orders and purchasing card transactions with completed work orders for invoicing.
Participate in the monthly close process by preparing or reviewing accrual reports.
May prepare client-required financial and/or operational reports.
May prepare daily bank deposits for client payments.
Maintain the accounts receivable filing system.
Assist with special projects.
Understand and adhere to company health and safety procedures as they relate to essential job functions.