Accounts Receivable and Payables Specialist

Brown Machine Group•Beaverton, MI

4d•Onsite

About The Position

BMG is a thermoforming packaging/automation solutions leader focused on a customer-centric approach to designing and building capital equipment machinery, tooling systems, and packaging automation solutions. BMG is a global organization representing the world’s most extensive thermoforming portfolio in the following industries: automotive, medical, electronics, horticulture, food, and process automation. We have an exciting opportunity for an Accounts Receivable & Accounts Payable Specialist located in Beaverton, MI. The Accounts Receivable & Accounts Payable Specialist is responsible for managing the company’s daily accounts receivable activities with a strong emphasis on accurate invoicing, timely collections, and cash flow optimization. This role also provides support for accounts payable processes to ensure timely and accurate vendor payments. This position plays a critical role in ensuring timely cash collections, minimizing outstanding receivables, and supporting the overall accuracy and efficiency of the company’s accounting processes. The ideal candidate is a detail-oriented, proactive, and customer-focused professional with strong organizational skills and a solid understanding of accounting principles. They thrive in a fast-paced manufacturing environment, possess excellent communication abilities, and are committed to maintaining high levels of accuracy while delivering exceptional service to both internal and external stakeholders.

Requirements

High school diploma or equivalent required
Minimum of 3–5 years of combined Accounts Receivable and Accounts Payable experience, with strong emphasis on receivables.
Strong computer skills, including proficiency in Microsoft Excel and accounting software/ERP systems.
Excellent oral and written communication skills with a customer-service orientation.
Strong organizational skills and high attention to detail.
Ability to work in the United States on a permanent basis. No visa sponsorship/support is available for this position.

Nice To Haves

Some college education in Accounting or Finance preferred.
Experience in a manufacturing environment is preferred.

Responsibilities

Prepare and issue customer invoices accurately and timely, ensuring alignment with shipping documents and sales terms.
Review and validate all invoicing and shipping information for accuracy and compliance with customer agreements.
Manage customer collections by communicating with customers regarding due and past-due balances.
Process credit memos, ensuring proper documentation and approvals are obtained.
Monitor accounts receivable aging reports and follow up on outstanding payments proactively.
Work with customers and banks on letters of credit to ensure proper setup and timely payment receipt.
Recommend credit limits and credit holds to management while maintaining proper documentation.
Maintain organized customer files, including invoicing, payment history, and issue resolution records.
Review freight bills for accuracy and assist shipping/marketing teams with shipment-related billing matters.
Balance daily cash receipts, invoicing, and customer deposits.
Prepare daily, weekly, and monthly reports on cash collections, accounts receivable aging, and cash flow forecasting.
Support Service Department billings and respond to customer and internal inquiries regarding invoices and payments.
Process vendor invoices, perform three-way matching (PO, receiving, invoice), and resolve discrepancies.
Code and enter vendor invoices, prepare weekly check runs, ACH, and wire payments.
Reconcile vendor statements and maintain accurate vendor records, including W-9 forms.
Assist with month-end close activities, account reconciliations, accruals, and year-end audit requests.
Support 1099 preparation and ensure compliance with internal controls and company policies.