Accounts Receivable Administrator

ACRT • Stow, OH

3d • Onsite

About The Position

The Marine Services Administrator plays a crucial role in supporting the Marine Services operations team by managing administrative tasks, financial processes, and logistical coordination. This role ensures that all Marine Services run efficiently, with a strong focus on accurate financial management, resource allocation, and regulatory compliance.

Requirements

• High School Diploma
• Minimum of 3-5 years of experience in a similar administrative role, preferably within the consulting or environmental services industry.

Nice To Haves

• Over 5 years of experience in administration or a related field.
• Experience with Paycom or similar HR management systems.
• Proficiency in MS Office Suite, especially Excel.
• Experience with financial management software and accounting systems.
• Strong analytical skills with a focus on financial data.
• High level of accuracy in managing financial records and documentation.
• Ability to identify and resolve issues related to billing, logistics, and project management.
• Excellent verbal and written communication skills, with the ability to interact effectively with clients and team members.
• Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
• Strong focus on client satisfaction and relationship management.
• Strong organizational and time management skills.

Responsibilities

• Accurately record time and expenses for on-call divers to ensure timely and precise compensation. Maintain detailed logs and reports for review and audit purposes.
• Manage the billing process for Marine Services, ensuring invoices are issued promptly. Prepare billing/invoices and project administration. Monitor accounts receivable and follow up on aging invoices to ensure timely payment.
• Implement and oversee cost-plus billing procedures, ensuring that all costs are accurately captured and invoiced.
• Coordinate travel arrangements for Marine Services personnel, including booking transportation, accommodations, and related logistics. Ensure that all travel complies with company policies and budget constraints.
• Provide detailed cost reports to management for project evaluation.
• Prepare and maintain a weekly project quote list, ensuring all quotes are updated and distributed to relevant stakeholders. Track project progress and update the project list regularly. Report billable hours for the group on a weekly basis.
• Manage and record expenses for Marine Services personnel, ensuring compliance with company policies. Prepare expense reports for review and approval.
• Manage Paycom entries and approve overtime for Marine Services personnel, ensuring accuracy and compliance with labor laws. Collaborate with HR and payroll to resolve any discrepancies.
• Prepare and submit Marine Services insurance payroll fund reports, ensuring accuracy and compliance with regulatory requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED