Accounts Receivable Administrator

Colonnade Management Inc. • Ottawa, ON

47d • Hybrid

About The Position

Colonnade BridgePort (www.colonnadebridgeport.ca) is a leading real estate investment, management and development company in Ottawa, with a growing presence across Ontario, New Brunswick, Nova Scotia, and PEI. We provide investment management, asset management, property management, leasing and development services. Our continued expansion into Québec has created an opportunity for a full-time, Bilingual Accounts Receivable Administrator at our Ottawa office. Reporting to the Accounts Receivable Supervisor, the Accounts Receivable Administrator is responsible for managing and administering tenant receivables for a portfolio of real estate properties on behalf of third-party owners. The successful candidate will be focused on high quality, detailed work based on established, standard guidelines and procedures; precise, consistent work output is essential.

Requirements

• Post-Secondary Degree or Diploma in Accounting, or 1-3 years of experience in an Accounts Receivable position
• Fluently bilingual (English & French) is required.
• Advanced proficiency in Microsoft Office, including Microsoft Word, Excel, and Outlook
• Experience with accounting software required

Nice To Haves

• Experience using the ERP Yardi is an asset
• Yardi Voyager Property Management software preferred
• Access to own transportation is an asset

Responsibilities

• Prepare detailed accounts receivable reports and supporting commentary relating to all outstanding balances in the monthly reports.
• Perform day to day financial transactions including verifying, posting, and recording accounts receivable data.
• Apply received payments.
• Perform collection calls and follow up on late payments.
• Arrange for payment of outstanding and late accounts.
• Maintain accounts receivable customer files and records.
• Enter lease information into the accounting system for lease payment schedules associated with new leases, renewals, and amendments.
• Prepare and send initial lease payment schedules to new tenants.
• Perform ongoing reviews, management and reconciliation of tenant accounts concerning to debit and credit balances.
• Investigate collection problems and advise customers on corporate A/R policies and procedures.
• Investigate and resolve billing discrepancies or misapplied transactions.
• Respond to tenant inquiries.
• Complete bank deposits and deliver to bank(s) as required.
• Other duties as reasonably required.

Benefits

• Three weeks’ annual starting paid vacation; three days personal and five sick paid days annually.
• Comprehensive benefits plan that includes health, dental, vision, and disability coverage (cost shared by company and employee).
• RRSP matching program.
• Professional development (up to two paid courses per year).
• Holiday office closure between Christmas and New Year’s, summer hours (position dependent, alternative may be offered).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree