Accounts Payable & Accounts Receivable Administrator

LaPrairie Group•Buffalo, NY

3d•Onsite

About The Position

CSI Sands (N.E.) operates state of the art processing facilities to produce industrial silica sand products in Brevort, MI, Buffalo, NY and Cleveland, OH. We are currently searching for an Account Payable/Accounts Receivable Administrator to complement our team located in Buffalo, NY. Reporting to the Financial Controller, the Accounts Payable/Accounts Receivable Administrator will be responsible for the following:

Requirements

2-3 years of Accounts Payable and/or Accounts Receivable experience is required.
Excellent computer skills, specifically in Microsoft Office (Excel, Word, and Outlook).
Highly organized and able to multi-task with minimal supervision while working in a collaborative team environment
Outstanding communication and superior attention to detail
Great problem-solving and decision-making skills
Shows responsibility and confidentiality regarding work related information
Ability to work in a growing, dynamic and changing environment
Optimistic attitude towards work

Nice To Haves

Experience working with Explorer Contract Manager (Eclipse) is considered an asset.

Responsibilities

Perform Accounts Payable and Administrative filing duties
Enter Accounts Payable data
Review bills to the company for potential errors and/or discrepancies
Investigate and resolve billing discrepancies or misapplied payments
Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel
Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts
Form payment strategies to make timely A/P payments
Investigate payment problems while following corporate A/P policies and procedures
Perform daily processing of financial transactions, including reviewing and reconciling billing and payments according to contracts
Processing bills of lading/field tickets and matching to invoices
Entering information in accounting software, submitting invoices to customers and filing, and ensuring all client requirements for billing are met
Monitoring and reporting on job billing status, including management of unbilled bills of lading, field tickets and third-party recharges
Maintain and update tracking spreadsheets used for billing, field tickets and other job-related information to ensure accurate accounting and analysis of jobs
Facilitate customer invoicing process, including the compiling of backup documentation
Communicating with field personnel to gather required information
Communicate with clients and perform frequent collection tasks
Assist with month end closing
Data entry and deposits of payments
Other duties shall be assigned as required.