Accounts Receivable Accountant
La Jolla Institute for Immunology•San Diego, CA
•Remote
About The Position
The Accounts Receivable Accountant is responsible for invoicing of grants/contracts, as well as, other third parties on behalf of La Jolla Institute for Immunology (LJI). This position will process, track, and record payments in an accurate, efficient, and timely manner; as well as, assist with processing monthly chargebacks from LJI’s core facilities.
Requirements
- B.S./B.A required
- 1 or more years of relevant experience required
- Excellent Excel skills required
- Must have exceptional organizational skills
- Must communicate effectively with others
Nice To Haves
- Working knowledge of GAAP preferred
- Federal and non-federal accounts receivable experience preferred
Responsibilities
- Prepare, calculate, and process the drawdown of funds from the Department of Health and Human Services Payment Management System (PMS)
- Prepare and send invoices to all external customers, including grants, subcontracts, affiliation, contract research, commercial sponsored research, research cores and intellectual property
- Maintain a schedule of when commercial sponsored research and non-federal grants invoices are due to be billed
- Responsible for maintaining a schedule, invoicing and aging for licenses and royalties
- Liaison with core admin for internal and external chargebacks and invoicing
- Create, set-up, and maintain customers in ERP system
- Track invoicing for subaward to ensure timely billing and collection of funds
- As directed by the Research Finance department, submits check/ACH request for unspent funds due back to Funders
- Prepare & code deposit log and upload journal entries and apply payments to Accounts Receivable (AR) subledger
- Prepare handouts and lead monthly AR Meeting with Accounting Department
- Follow up on past due receipts with customers
- Reconcile AR accounts
- Responsible for the weekly check deposits and log report
- Prepare audit schedules and assist with audit requests
- Liaison with customers for Accounts Receivable
- Other assigned duties
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
