Accounts Payable

Crescent Careers•Houston, TX

1d•Onsite

About The Position

Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures. This role requires strong organizational skills, attention to detail, and the ability to operate a personal computer and calculator. The Accounts Payable position also involves handling vendor inquiries, reconciling vendor statements, and maintaining organized files. A key aspect of this role is acting as a guest relations ambassador, ensuring positive interactions with guests and associates.

Requirements

Ability to communicate in English.
Self-starting personality with an even disposition.
Maintain a professional appearance and manner at all times.
Can communicate well with guests.
Willing to “pitch-in” and help co- workers with their job duties and be a team player.
Strong organizational skills with attention to detail.
Ability to compile facts and figures.
Ability to operate personal computer and calculator.
Telephone etiquette skills needed.
Adhere to hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns.

Responsibilities

Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid.
Maintain an accurate, up to date Purchase Order Log.
Route invoices with purchase order attached to department heads and Executive Committee members for approval.
Ensure account coding is accurate and all invoices are being returned on a timely basis.
Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
Handle all vendor inquiries and reconcile vendor statements.
Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
Interface checks and submit a log of all manual checks to the Controller.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job related duties as assigned.