Accounts Payable

Sumitomo Electric Interconnect Products, Inc.•San Marcos, CA

1d•Onsite

About The Position

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving, processing, verifying, reconciling and paying invoices according to established policies and procedures in an efficient, timely and accurate manner through the company’s ERP software, JD Edwards.

Requirements

High School Diploma.
Possess an equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
Strong communication skills are a must both verbal and written in English is essential.
This position requires a minimum of 5 year of experience in the accounting field and has a working knowledge of basic accounting practices.
Must have the ability to perform a variety of bookkeeping and clerical tasks in order to prepare and maintain payable records and generate reports.
Must be computer literate and have experience using Excel or related software.
Use and knowledge of pivot tables, basic formulas and setup of reconciliation.
Ability to prepare records and files in an organized, neat, and legible manner.
Skill Level with minimum of 5-6 years’ experience in an Accounting or Finance.
Working knowledge of basic accounting theories and generally accepted accounting practices (GAAP) are required.
Ability to prepare account analyses and other records in an organized, neat, and professional manner is a must.
Team-oriented philosophy is a must with ability to work independently and with little direct supervision.

Nice To Haves

Intermediate excel level preferred.
Bachelor of Science Degree in Accounting preferred.

Responsibilities

Process daily two-way match receiving to purchase orders for inventory and expense purchases company-wide by reviewing and coding expenses accordingly and posting to general ledger.
Process invoices for three-way match to purchase order and packing lists on a daily basis.
Obtain approval for all invoices without purchase order or requisition approval.
Process all freight, communication, rent, utility and commission bills.
Process daily three-way match invoices to packing slips & purchase orders for inventory and expense purchases reconciling sales tax, freight-in and shipping & handling.
Follow-up on all completion and billing for requisition orders with supplier invoice.
Stamp and code packing slips & invoices with General Ledger (G/L) account number and respective dollar amount for accounts payable (A/P) distribution. Post activity into JD Edwards A/P module for payment.
Update Return to Vendor (RTV) analysis after obtaining supplier credits for return material on inventory and expense purchases.
Process employee expense reports: Ensure that company travel policy is being adhered to and obtain receipts from each employee to support charges. Process out of pocket reimbursement expense reports in a timely manner so payments are made to employees via ADP bi-weekly payroll.
Prepare monthly spreadsheet for out of pocket travel expenses.
For Sales department process expense reports through GKS software and subsequently, review and process to JD Edwards.
Prepare monthly analyses of: communication, sales-use tax accrual amounts, consultant & attorney fees, EDCO, ethylene glycol etc.
Reconcile account expense analysis to the general ledger as needed and requested from Accounting Supervisor.
Assist the Accounting Specialist and/or Staff Accountant by providing copies of invoices for fixed assets and/or Construction in Progress purchases.
Review, reconcile and prepare annual 1099’s for vendors that are sole proprietors and partnerships.
Handle vendor phone calls and other department inquiries concerning accounts payable issues.
Process check disbursement twice a month or as needed. Run an A/P aging and select invoices for payments based on payment terms. Print checks and post manual checks (when needed), and wire payments. Present check(s) with supporting documentation of invoices, packing slips and purchase orders/requisitions to President for signature. Give checks, stubs and other check remittance to Accounts Receivable to stuff/arrange for mailing of disbursements.
File and maintain clerical records and report pertinent information to Accounting Manager.
Ensure a timely and accurate preparation and balancing of A/P activity and produce detail, summary and all related A/P reports pertaining to the month-end close.
Setup new suppliers in ERP system, JD Edwards, for company-wide use.
Inform management regarding any problem accounts and issue weekly status report.
Assist in yearly audits performed by outside auditors, internal SEI audits and government audits.
Supports month-end cut-off processes and timeliness in processing all monthly Accounts Payable tasks to meet company financial deadline.
Support quarterly sales & use tax filing by providing copies of invoices for payables of sales & use tax.
Other duties as required