Accounts Payable

Kickapoo Tribe of Oklahoma•McLoud, OK

3d•Onsite

About The Position

The Accounts Payable position falls under the Kickapoo Tribe of Oklahoma’s Accounting Department and oversees activities and operations in the accounts payable function. The role ensures timely vendor payments, accurate financial records and control reports, and adherence to accounting allocation guidelines and standard practices. It also assists with monitoring expenditures for budget compliance and recommending action on discrepancies. The position reports to the Finance Director and is classified as exempt. The schedule is 40 or more hours per week, generally Monday through Friday from 8:00 a.m. to 5:00 p.m., or as needed. The work is performed in an accounting office setting and involves frequent deadlines, varied interactions, and occasional additional hours. The employee is expected to work independently and as a team leader or member, maintain confidentiality and professional standards, provide effective service, and comply with the Tribe’s policies and procedures. Employees must also show cultural sensitivity and respect for the beliefs and traditions of the Kickapoo Tribe of Oklahoma. The Tribe is an equal opportunity employer and gives preference to qualified Indian candidates in accordance with the Indian Preference Act.

Requirements

High school diploma or GED equivalent.
Five years of accounts payable experience.
Ability to use an integrated accounting software system and Microsoft applications.
Ability to handle multiple tasks and priorities in a constantly changing environment.
Strong analytical, problem-solving, and organizational skills.
Accurate data-entry skills and attention to detail.
Ability to interpret, apply, and explain laws, regulations, and policies.
Ability to identify discrepancies or inaccuracies in data and make corrections.
Ability to work under pressure, maintain composure, evaluate situations, and respond appropriately.
Ability to use tact when dealing with business associates, staff, visitors, and tribal members in difficult situations.
Ability to multitask and interact with a wide variety of people on complicated and diverse issues.
Ability to work independently and as a team leader or member.
Must uphold confidentiality and professional and ethical standards, and comply with the Tribe’s personnel policies and procedures.
Must be culturally sensitive and respectful of the beliefs and traditions of the Kickapoo Tribe of Oklahoma.
Must meet or exceed organizational performance standards.

Nice To Haves

Bachelor’s degree in Accounting preferred.

Responsibilities

Review accounts payable data entered by the Accounts Payable Assistant.
Review the selection of appropriate general ledger accounts for invoice coding, and prepare and post entries to the general ledger.
Review transactions for accuracy of accounting entries and allocations.
Monitor balances and aging in pending allocation accounts, facilitate timely processing, and resolve aging items.
Oversee check disbursements for all properties.
Monitor travel requisitions and ensure required documentation is attached.
Handle vendor correspondence.
Participate in developing and interpreting improved finance-related methods to ensure consistency with accounts payable requirements.
Oversee daily operations to support efficient workflow and timely, accurate processing.
Monitor expenditures for budget compliance and recommend action on discrepancies.
Perform other duties as assigned.
Report and document accidents or injuries immediately to a supervisor.
Attend scheduled employee training and bring forward suggestions for improvement.