ACCOUNTS PAYABLE & VENDOR MANAGEMENT ASSOCIATE
About The Position
The Maine Community College System (MCCS) is seeking a full-time Accounts Payable and Vendor Management Associate for its System Office in Augusta, ME. This role, reporting to the Comptroller, is responsible for managing accounts payable functions for the MCCS System Office and The Foundation for Maine’s Community Colleges. Key duties include processing invoices, data entry into accounting software, managing vendor inquiries, executing check runs, and maintaining both digital and paper records. The position also handles vendor setup, resolves stale-dated payments, and assists with mail distribution, building liaison duties, and purchasing functions like bid administration and vendor selection. The role requires sound judgment, a strong understanding of generally accepted accounting principles, and a working knowledge of accounting processes and internal controls.
Requirements
- Associate's degree in accounting, business, or a related field, or equivalent relevant training and experience on a year-for-year basis
- Up to four years of relevant work experience
- Knowledge of accounting systems, principles, and procedures
- Knowledge of accounts payable processing
- Ability to analyze and draw conclusions from financial data
- Ability to perform detailed work involving written and/or numerical data and make mathematical calculations rapidly and accurately
- Strong computer skills in word processing, spreadsheets, and various database systems
- Ability to handle multiple tasks
- Ability to work both independently and in collaboration with others
Responsibilities
- Verifying and processing invoices
- Entering data into accounting software
- Handling vendor inquiries
- Managing check runs
- Maintaining digital and paper records
- Supporting vendor setup
- Resolving stale-dated payment issues
- Distributing mail
- Performing building liaison duties
- Assisting with purchasing functions, including bid administration and vendor selection
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Retirement savings
- Flexible spending accounts
- Employee assistance program
- Tuition waivers
- 529 education plan MCCS matching grant
- Paid holidays
- Vacation time
- Sick time
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
