Accounts Payable Technician

Lehi City•Lehi, UT

3d•Onsite

About The Position

Performs technical accounts payable duties that support the timely, accurate, and compliant processing of City financial transactions. The role reviews and processes invoices, maintains vendor and payment records, prepares payments and accounting records, supports annual reporting requirements, and coordinates car rentals and travel-related expenses. Works under the general supervision of the Assistant Finance Director.

Requirements

High school diploma or equivalent, with coursework in accounting, bookkeeping, or a related field, plus one year of specialized training through professional workshops, in-service training, on-the-job training, or a similar program; and two years of responsible work experience involving practical bookkeeping or accounting duties, or an equivalent combination of education, training, and experience.
Knowledge of bookkeeping and general accounting principles and practices, particularly in computerized financial systems.
Proficiency in personal and mainframe computer operations and applications.
General knowledge of laws, regulations, and City procedures applicable to accounting, purchasing, and accounts payable activities.
Skill in operating computer terminals and data-entry equipment.
Ability to work quickly and accurately with numbers and perform mathematical calculations.
Ability to operate office equipment such as adding machines and keyboards.
Ability to work under time pressures and meet deadlines.
Ability to communicate effectively verbally and in writing and maintain effective working relationships with elected officials, professionals, the public, and fellow employees.
Ability to perform keyboarding and routine computer data-entry functions.

Responsibilities

Receive, review, verify, and process accounts payable invoices and supporting documentation for accuracy, completeness, and compliance with City purchasing requirements.
Review invoices against purchase orders and supporting documentation; verify discounts and price adjustments; and follow up on discrepancies.
Establish and maintain vendor accounts and assist with credit applications.
Communicate with vendors to resolve invoice, payment, and account discrepancies and make necessary corrections.
Upload invoices into the Stampli invoice processing system and route them to appropriate supervisors for approval.
Enter approved invoices into Caselle for payment processing.
Prepare and issue payments, including generating checks, preparing checks for mailing, and completing related payment activities.
Maintain vendor tax exemption information.
Generate journals and registers associated with accounts payable processing.
Maintain accounts payable files and records, monitor check and invoice status, prepare reports, retrieve invoice documentation, track paid invoices, and purge records according to retention schedules.
Assist with periodic financial and accounts payable reports and prepare and issue annual Forms 1099 for tax reporting.
Coordinate car rentals and travel-related expenses; review travel authorization forms; arrange registrations, hotels, airfare, and per diems; and maintain travel records, receipts, and supporting documentation.
Perform other related duties as assigned.