Accounts Payable Technician

Lehi City•Lehi, UT

4d•$21 - $31•Onsite

About The Position

The Accounts Payable Technician performs technical accounts payable duties that support timely, accurate, and compliant processing of City financial transactions. The role reviews and processes invoices, maintains vendor and payment records, prepares payments and related accounting records, supports annual reporting requirements, and coordinates car rentals and travel-related expenses. The position works under the general supervision of the Assistant Finance Director. Work is primarily performed in a standard office environment with appropriate climate control. The position involves frequent sitting and may also require walking, standing, reaching, bending, and occasional stooping. Essential functions require effective communication and use of vision, hearing, and hand/finger dexterity. The work requires sustained attention to detail, memory for procedures and information, problem-solving, and the ability to manage multiple tasks accurately while meeting deadlines.

Requirements

High school diploma or equivalent, with coursework in accounting, bookkeeping, or a related field, plus one year of specialized training through professional workshops, in-service training, on-the-job training, or a similar program; and two years of responsible work experience involving practical bookkeeping or accounting duties; or an equivalent combination of education, training, and experience.
Knowledge of bookkeeping and general accounting principles and practices, particularly as applied in computerized financial systems.
Proficiency in personal and mainframe computer operations and applications.
General knowledge of laws, regulations, and City procedures applicable to accounting, purchasing, and accounts payable activities.
Skill in operating computer terminals and data-entry equipment.
Ability to work quickly and accurately with numbers and perform mathematical calculations.
Ability to operate office equipment such as adding machines and keyboards.
Ability to work under time pressures and meet deadlines.
Ability to communicate effectively verbally and in writing and maintain effective working relationships with elected officials, professionals, the public, and fellow employees.
Ability to perform keyboarding and routine computer data-entry functions.

Responsibilities

Receive, review, verify, and process accounts payable invoices and supporting documentation for accuracy, completeness, and compliance with City purchasing requirements.
Compare invoices with purchase orders and supporting documents, verify discounts and price adjustments, and follow up on discrepancies.
Establish and maintain vendor accounts, assist with credit applications, communicate with vendors to resolve discrepancies, and make necessary corrections.
Upload invoices into the Stampli invoice processing system and route them to appropriate supervisors for approval.
Enter approved invoices into Caselle for payment processing; prepare and issue payments, generate checks, prepare checks for mailing, and complete related payment activities.
Maintain vendor tax exemption information and accurate accounts payable files and records, including monitoring issued checks and paid invoices.
Generate journals and registers associated with accounts payable processing.
Prepare reports, retrieve invoice documentation, track paid invoices, and purge records according to established retention schedules.
Assist with periodic financial and accounts payable reports, ensuring accuracy, completeness, and timely submission.
Prepare and issue annual Forms 1099 for tax reporting purposes.
Coordinate car rentals and travel-related expenses; review travel authorization forms and arrange registrations, hotels, airfare, and per diems.
Maintain accurate travel records, receipts, and supporting documentation.
Perform other related duties as assigned.