Accounts Payable Technician

City Of Keller • Keller, TX

2d

About The Position

Under the direction of the Chief Financial Officer or an assigned Finance supervisor, the Accounts Payable Technician performs technical accounting and administrative work supporting the City's accounts payable function. The position reviews, processes, reconciles, and maintains vendor invoices, payments, vendor records, procurement-card activity, employee reimbursements, and related financial records. It ensures transactions are accurate, properly authorized, adequately supported, and processed in accordance with City policies and applicable requirements.

The role also provides related Finance and purchasing support, including records management, tax reporting, fixed-asset identification, month-end and year-end activities, audit documentation, and bid and auction administration. Duties are generally performed in an office environment, with possible exposure to dust, mold, and electricity.

Requirements

• High school diploma or GED and two years of progressively responsible experience in accounts payable, bookkeeping, accounting support, or a related financial function; an equivalent combination of education and relevant experience may be considered.
• Working knowledge of accounts payable, bookkeeping, account coding, purchasing processes, internal controls, records management, and applicable reporting and governmental accounting requirements.
• Ability to review, process, and reconcile financial transactions; identify and research discrepancies; perform accurate calculations; and prepare payment registers, reconciliations, reports, and supporting schedules.
• Ability to exercise sound judgment, follow established procedures, maintain confidentiality, and escalate unusual or high-risk matters appropriately.
• Ability to organize and accurately process a high volume of transactions while meeting recurring payment, month-end, year-end, and applicable reporting deadlines.
• Ability to read, interpret, and follow applicable laws, policies, procedures, contracts, invoices, and other financial documentation.
• Proficiency with Microsoft Office, financial-management software, and electronic document-management systems.
• Ability to communicate clearly, provide routine procedural guidance, and maintain effective working relationships with employees, vendors, contractors, public officials, and the public.
• Must possess a valid Texas Class C driver license.
• Must pass post-offer pre-employment processes and/or procedures, including a drug screen, physical examination, and applicable background checks.

Nice To Haves

• Accounting coursework or an associate degree.
• Municipal accounts-payable experience.
• Experience with Tyler ERP/Incode or a comparable financial system.
• Experience with an electronic document-management system such as Laserfiche.

Responsibilities

• Process accounts-payable transactions, including invoices, credit memoranda, employee reimbursements, refunds, and other payment requests; confirm coding, documentation, budget availability, and approval; prepare and balance scheduled check and electronic payment runs; and follow City policies, prompt-payment requirements, and internal controls.
• Maintain vendor and payment records; reconcile vendor statements and procurement-card activity; respond to routine vendor and department inquiries; and research and resolve payment discrepancies, escalating unusual or high-risk matters as appropriate.
• Provide Finance and purchasing support, including records management, tax reporting, fixed-asset identification, month-end and year-end activities, audit documentation, bid and auction administration, and other assigned administrative activities.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED