00508 - Accounts Payable Technician

Virginia Information Technologies Agency • Norfolk, VA

1d • Onsite

About The Position

Norfolk State University’s (NSU) Office of the Controller invites applicants for the position of Accounts Payable Technician. Under the direct supervision of the Accounts Payable Manager, incumbent, working in a high volume department, ensures payments to vendors are processed in accordance with Commonwealth of Virginia regulations, University policies and procedures, and in compliance with the Prompt Pay Act. The role handles overall general activities within the University’s Accounts Payable Department, including receipting for and processing all vendor invoices and travel vouchers, and audits and prepares vouchers for data entry. The technician audits documents for mathematical correctness and proper coding and compliance with established standards, reconciles vendor statements, and ensures no invoices remain in the Accounts Payable office more than 30 days. Additionally, the role assists vendors, faculty, and staff in resolving problems, answering questions, and researching inquiries, while maintaining the highest standard of personal and professional conduct in dealing with students, colleagues, and the public.

Requirements

• Working knowledge of office procedures, data entry, and record maintenance.
• Demonstrated ability to analyze, reconcile and check the accuracy of calculations/terms involving a variety of documents in the accounts payable process.
• Demonstrated ability to communicate effectively, both verbally and in writing, and convey matters to large diverse audiences (students/staff/faculty).
• Demonstrated ability to interpret and apply policies, procedures, and guidelines.
• Experience in an accounting/bookkeeping setting performing detailed work with numerical data and mathematical calculations.
• High School Diploma, or equivalent combination of training and education that provides the requisite knowledge, skills, abilities, and experiences.

Nice To Haves

• Post High School education preferred or equivalent combination of training and education that provides the requisite knowledge, skills, abilities, and experiences.
• Previous experience processing Form 1099.
• Knowledge of Commonwealth of Virginia State Travel Regulations.
• Experience in higher education, government, or public sector finance.
• Experience with electronic workflow and document management systems.

Responsibilities

• Ensures payments to vendors are processed in accordance with Commonwealth of Virginia regulations, University policies and procedures, and in compliance with the Prompt Pay Act.
• Handles overall general activities within the University’s Accounts Payable Department, including receipting for and processing all vendor invoices and travel vouchers, audits and prepares vouchers for data entry.
• Audits documents for mathematical correctness and proper coding and compliance with established standards.
• Reconcile vendor statements and ensures no invoices remain in the Accounts Payable office more than 30 days.
• Assists vendors, faculty, and staff in resolving problems, answering questions, and researching inquiries.
• Maintains the highest standard of personal and professional conduct in dealing with students, colleagues, and the public.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED