Accounts Payable Tech

Virginia Information Technologies Agency•Dinwiddie, VA

5d•$40,550 - $55,000•Onsite

About The Position

Central State Hospital is recruiting a full-time Accounts Payable Technician to support financial operations for Central State Hospital and Hiram Davis Medical Center. The position processes accounts payable transactions, patient medical billing, and Community Service Board billing accurately and promptly, while ensuring compliance with state policies, contractual requirements, HIPAA regulations, and the Prompt Payment Act. The role supports reliable financial information and accurate expenditure of funds. Responsibilities include reviewing off-campus medical bills and verifying patient admission status, insurance coverage, payment responsibility, and coordination of benefits using AVATAR and Palmetto. The technician reviews invoices against purchase orders, receiving reports, credits, and supporting documents; confirms services and approvals with department managers; verifies account coding; and processes payments according to schedules and terms. The role monitors contract expenditures and available balances, identifies funding needs, requests funds before contract expiration, and tracks contract changes. It also manages Community Service Board billing with the hospital’s Social Work Department, including preparing and distributing invoices, maintaining files, reconciling receipts, and responding to inquiries. Additional duties include reconciling check logs, maintaining financial records, matching cashier receipts to invoices, sorting and distributing Financial Services mail, completing receipts for badges and keys, assisting with payment-card and cash pickups, and providing backup support to the Local Fund Accountant. The technician communicates with departments, vendors, and service providers to resolve billing issues and verify obligations. The position requires maintaining confidentiality, complying with HIPAA, and completing required training on time.

Requirements

Work experience in an invoice processing environment.
Work experience with an automated accounting system.
Knowledge of Microsoft Office, especially Excel.
Maintain confidentiality and comply with HIPAA requirements for patient-related correspondence.
Complete mandatory and assigned training within established deadlines.

Nice To Haves

Advanced Excel knowledge.
Previous state government experience.
Experience with CPT codes, collections, and patient pay responsibility.
Experience with Oracle/Cardinal financial systems.
Previous experience in DBHDS system finance.

Responsibilities

Process accounts payable, patient medical billing, and Community Service Board billing transactions accurately and promptly.
Review off-campus medical bills and verify patient admission status, insurance coverage, payment responsibility, and coordination of benefits using AVATAR and Palmetto.
Communicate with service providers about insurance billing, payment responsibilities, and applicable indigent care write-offs.
Match invoices with purchase orders, receiving reports, credits, and supporting documentation.
Coordinate with department managers to verify receipt of services and obtain payment approval.
Verify account coding and process invoices according to established payment schedules and terms.
Monitor contract expenditures and available balances, identify funding needs, request additional funds before contract expiration, and stay informed about contract changes.
Ensure invoices have required documentation and maintain at least 95% accuracy.
Prepare and distribute Community Service Board invoices, maintain filing systems, reconcile payments and receipts, and respond to billing inquiries.
Reconcile check logs by established deadlines and maintain financial records and reconciliation files.
Match cashier receipts to invoices and ensure credits and supporting documents are recorded and maintained.
Sort and distribute incoming and outgoing Financial Services mail, including daily distribution of Building 111 mail.
Complete receipts for badges, keys, and other items; assist with credit card, debit card, and cash pickups; and provide backup support to the Local Fund Accountant as needed.
Communicate with internal departments, vendors, and service providers to resolve billing discrepancies, verify payment obligations, obtain approvals, and respond to inquiries.
Maintain confidentiality and ensure patient-related correspondence complies with HIPAA requirements.
Complete mandatory and assigned training by established deadlines and submit required training documentation.