Accounts Payable Supervisor

Signode•Tampa, FL

6d•$60,000 - $70,000•Onsite

About The Position

The Accounts Payable Supervisor oversees daily accounts payable operations, ensuring timely and accurate processing of invoices, vendor payments, and reconciliations across multiple locations. The role directly supports the AP Manager and leads AP Specialists in meeting performance expectations while promoting consistency, accuracy, and workflow efficiency. This is an office-based position requiring attendance in the office five days per week.

Requirements

High school diploma or GED required.
3–5 years of Accounts Payable experience.
Proficiency in the Microsoft Office Suite, including Microsoft Excel.
Strong understanding of invoice processing, two-way and three-way matching, and vendor management.
Ability to work in the office five days per week.

Nice To Haves

College coursework or a degree preferred.
Two years in a lead role preferred.
Experience working in a multi-warehouse or multi-entity environment preferred.
Proficiency with ERP systems.

Responsibilities

Supervise AP Specialists, assign daily and weekly tasks, monitor workload distribution, and ensure deadlines for invoice processing, matching, and payment runs are met.
Oversee two-way and three-way matching, receiving discrepancies, and invoice exceptions; escalate unresolved issues to Purchasing, Warehouse, or Operations as needed.
Review AP work for accuracy, completeness, and compliance with internal controls; ensure proper documentation and adherence to standard operating procedures.
Coach team members, provide ongoing training on systems and procedures, and support performance improvement through clear expectations and feedback.
Assist with vendor inquiries, statement reconciliations, and resolution of payment discrepancies; ensure timely responses and professional communication.
Identify recurring issues, recommend workflow enhancements, and support implementation of standardized procedures across all warehouses.
Support weekly payment runs, verify payment batch accuracy, and ensure proper approvals are in place.
Partner with Purchasing, Warehouse Managers, and Accounting to resolve receiving issues, pricing discrepancies, and inventory-related variances.
Prepare AP aging reports, productivity metrics, and leadership status updates; track team performance and identify areas for improvement.
Ensure adherence to company policies, approval hierarchies, and audit requirements; maintain accurate vendor files and documentation.