Accounts Payable Supervisor

Chesapeake Regional Healthcare•Chesapeake, VA

About The Position

The Accounts Payable Supervisor oversees daily accounts payable operations, ensuring accurate, timely, and compliant processing of vendor invoices and payments. The role is the primary escalation point for complex billing discrepancies and vendor inquiries, and provides guidance and mentorship to Accounts Payable Clerks. The supervisor coordinates month-end closing activities and assists management with process improvements, system enhancements, and audit preparations. The position supervises Accounts Payable staff, manages the team’s daily workload, and provides training and technical guidance. It oversees invoice processing, three-way matching, coding, payment runs, vendor account maintenance, statement reconciliation, and accounts payable communications. The supervisor also supports internal controls, tax compliance, and improvements to workflows and procedures.

Requirements

High school diploma or GED.
At least 2 years of progressive accounts payable experience.
Ability to perform the essential functions satisfactorily; reasonable accommodation may be made for individuals with disabilities.

Nice To Haves

College courses in business, typing, accounting, and math.
1 year of experience in a senior, lead, or supervisory capacity.

Responsibilities

Supervise, mentor, train, and provide onboarding and daily technical guidance to Accounts Payable Clerks; manage workloads, set performance goals, and participate in performance evaluations.
Oversee daily accounts payable workflows, ensuring invoices are processed, matched to purchase orders, and coded accurately and within deadlines.
Review and prepare weekly payment runs, including ACH, wire transfers, and checks, and ensure required approvals are obtained.
Research and resolve complex invoice discrepancies, purchase order mismatches, and vendor account issues.
Maintain relationships with key vendors, respond to escalated inquiries, and ensure compliance with contract terms.
Reconcile monthly statements and prepare approved credit applications for new vendors.
Maintain the Vendor Master File, including additions, deletions, and corrections in the accounts payable system.
Process payments on required monthly and/or quarterly schedules so vendors receive payment by the due date.
Handle incoming email to the Accounts Payable team address, including follow-up and processing of electronically received invoices.
Enforce internal controls and coordinate year-end tax compliance, including 1099 reporting.
Identify opportunities to streamline accounts payable workflows, increase automation in accounting software, and update standard operating procedures.
Coordinate month-end closing activities and assist management with process improvements, system enhancements, and audit preparations.