Accounts Payable Supervisor
About The Position
The Accounts Payable Supervisor is responsible for overseeing the daily operations of the accounts payable function, ensuring timely and accurate processing of invoices, payments, and financial transactions. This role provides leadership, direction, and oversight to accounts payable staff while ensuring compliance with organizational policies, internal controls, and applicable regulatory requirements. The position plays a key role in optimizing processes, leveraging technology, and maintaining strong vendor relationships. The supervisor supports continuous improvement initiatives, including the use of automation and artificial intelligence (AI) tools within enterprise resource planning (ERP) systems to enhance efficiency and accuracy.
Requirements
- Bachelor's degree in business administration or a related area, or an equivalent combination of education and experience from which comparable knowledge, skills, and abilities can be acquired.
- Two (2) years of experience in cost analysis, statistics, payroll, accounts payable, or related area.
Nice To Haves
- Additional license/certification requirements as determined by the hiring department.
- Four (4) or more years of progressive experience in accounts payable, accounting, or finance operations.
- Two (2) or more years of supervisory or leadership experience.
- Strong knowledge of accounts payable processes, internal controls, and financial systems.
- Experience with ERP systems (e.g., Workday, Oracle, PeopleSoft).
- Experience with AI-enabled tools within ERP or financial systems for automation and process optimization.
- Knowledge of healthcare financial operations and regulatory requirements.
- Experience supporting audits and compliance activities.
Responsibilities
- Supervise daily accounts payable operations, including invoice processing, payment runs, and vendor management.
- Review and approve invoices, payment batches, and disbursements to ensure accuracy, completeness, and compliance with policies.
- Ensure timely processing of invoices and payments in accordance with contractual terms and organizational standards.
- Monitor and enforce internal controls related to accounts payable processes to mitigate financial risk.
- Resolve escalated issues related to vendors, invoices, discrepancies, and payment delays.
- Coordinate and support month-end and year-end closing activities, including accruals and reconciliations.
- Analyze accounts payable metrics and performance indicators to identify trends and opportunities for improvement.
- Collaborate with procurement, finance, and departmental leaders to streamline procure-to-pay processes.
- Develop, implement, and document standard operating procedures for accounts payable functions.
- Support audits by preparing documentation and responding to internal and external auditor inquiries.
- Lead initiatives to improve efficiency, accuracy, and scalability of accounts payable processes.
- Support implementation and optimization of ERP systems and accounts payable technologies.
- Identify and implement automation opportunities, including workflow tools and electronic invoicing.
- Leverage AI-enabled tools within ERP environments to enhance invoice processing, anomaly detection, and data validation.
- May complete unit/department-specific duties and expectations as outlined in department documents.
Benefits
- Health, vision and dental insurance coverage starting day one
- Generous paid leave and paid time off, including ten holidays
- Multiple retirement options, including 100% matching up to 8% and full vesting in three years
- Tuition assistance for employees (75%) and immediate family members (50%)
- Discounts on cell phone plans, rental cars, gyms, hotels and more
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
