Accounts Payable Supervisor
About The Position
The Accounts Payable Supervisor leads and oversees the day-to-day operations of the Accounts Payable function, supervising AP clerk while remaining hands-on with processing, vendor compliance, and month-end activities. This role ensures invoices are processed accurately and timely, vendor records and tax documentation are properly maintained, and AP activity is reconciled and reported correctly to support a clean, on-time close. The role requires close collaboration with the Accounts Receivable and GL Accounting teams, as well as cross-functional coordination with payroll, purchasing, and compliance departments.
Requirements
- Strong attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Ability to problem-solve and work with little direction.
- Excellent time management, planning and forward-thinking skills.
- Has a positive and professional attitude.
- Must be organized and detail oriented.
Nice To Haves
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.
- Minimum 4+ years of Accounts Payable experience, including at least 1–2 years in a lead or supervisory capacity.
- Experience working with corporate credit card platforms and employee expense reimbursement and a strong interest in improving and optimizing system processes.
- Strong understanding of the full AP cycle, including invoice workflows, vendor management, 1099 compliance and basic GL/reconciliation concepts.
- Solid understanding of US GAAP and accrual accounting.
- Strong Excel skills and comfort working with vendor and payment data.
- Experience in the security, construction, or service-based industry is a plus.
- Experience working with subcontractors is beneficial.
Responsibilities
- Lead, mentor, and develop the AP team while establishing clear expectations, priorities, and accountability.
- Continuously evaluate AP workflows and implement improvements that increase efficiency, accuracy, visibility, and scalability.
- Perform two- and three-way matching, resolving price, quantity, tax, and receipt discrepancies before posting.
- Reconcile agency credit card transactions and accounts payable activity by reviewing vendor statements, identifying discrepancies and ensuring timely resolution of differences.
- Execute timely ACH, wire, and card payments in accordance with regulatory requirements and approval, segregation-of-duties, bank-change verification, and fraud-prevention controls.
- Resolve escalated vendor inquiries, payment discrepancies, and disputed invoices.
- Own vendor master file governance: new vendor setup, W-9 collection and validation, and ongoing maintenance of accurate vendor records.
- Ensure proper 1099 classification throughout the year and manage year-end 1099 preparation and filing.
- Partner with GL/accounting staff to ensure invoices are coded to the correct GL accounts and cost centers, escalating ambiguous coding questions rather than guessing.
- Reconcile bank statements as necessary.
- Reconcile the AP subledger to the GL control account monthly; research and resolve reconciling items.
- Prepare and review AP aging and accrual schedules to support accurate month-end close.
Benefits
- Low-cost Medical, Dental, and Vision insurance
- Paid Time Off (PTO) that builds with tenure + Paid Sick Time (PSST)
- 401(k) with company match after 1 year
- Life Insurance premiums paid for by Guardian
- AD&D insurance
- Employee Assistance Program (EAP)
- Flexible Spending Account (FSA)
- Tuition reimbursement and paid professional development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
