Accounts Payable Supervisor

Swift Staffing Group • New York City, NY

2d • Hybrid

About The Position

An established retail company is seeking a detail-oriented Accounts Payable Supervisor to support daily accounts payable operations and help ensure invoices, vendor payments, and financial records are processed accurately and efficiently. Reporting to the AP Manager, this individual will work closely with the in-house AP Lead while coordinating the responsibilities of an overseas clerical team. The role requires strong organizational skills, attention to detail, and the ability to investigate discrepancies, maintain accurate records, and ensure timely processing of payments. This position offers opportunities for professional growth within the Accounts Payable and broader Accounting departments.

Requirements

• 1+ years of accounts payable experience required.
• Strong understanding of invoice processing, purchase orders, and reconciliations.
• Proficiency in Excel, including pivot tables and lookup functions.
• Experience investigating and resolving invoice and receiving discrepancies.
• Strong communication skills and confidence handling phone inquiries.
• Excellent organizational skills and attention to detail.
• Ability to identify discrepancies and proactively address issues.
• Comfortable coordinating tasks with an overseas team.
• Ability to work independently while collaborating with internal teams.

Nice To Haves

• Previous team lead or supervisory experience preferred.
• Accounting or Finance degree preferred but not required.

Responsibilities

• Supervise and review the work of an overseas AP clerical team, including assigning tasks, answering questions, and ensuring accuracy.
• Collaborate with the AP Lead to manage the full accounts payable cycle.
• Reconcile vendor invoices against purchase orders and receiving reports.
• Investigate and resolve invoice discrepancies and payment issues.
• Prepare and review payment runs, including ACH payments, checks, and wire transfers.
• Serve as a primary contact for vendor inquiries and internal AP-related questions.
• Support month-end closing activities, including AP aging reports and account reconciliations.
• Monitor invoice processing to ensure accuracy and timely payments.
• Assist the AP Manager in identifying process improvements and automation opportunities.
• Maintain organized and accurate accounts payable records.

Benefits

• Opportunities for professional growth within the Accounts Payable and broader Accounting departments.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed