Accounts Payable Supervisor

Mai Placement • New York, NY

2d • Hybrid

About The Position

We are seeking an Accounts Payable Supervisor to oversee day-to-day AP operations for a high-volume merchandise business. Reporting to the AP Manager, this role will oversee a couple of in-office staff and 3+ offshore staff. The primary focus of this position is to create and maintain processes that keep AP running smoothly and on schedule —ensuring invoices and payments are completed on time, vendors and internal stakeholders are kept informed, and there is consistent coordination between AP, buyers, management, vendors, and other relevant parties. The company processes approximately 40,000+ invoices annually. High-volume AP experience is a strong plus, but not a requirement. Ideal Candidate Hands-on AP professional with supervisory experience and strong ownership of the AP function. Highly organized with excellent delegation, time management, prioritization, and follow-through. Strong communicator who proactively keeps vendors, management, buyers, and team members aligned. Someone who takes ownership of issues and makes sure they are resolved rather than allowing them to remain outstanding.

Requirements

• 1+ year of Accounts Payable supervisory experience.
• 2+ year of hands-on Accounts Payable experience.
• Experience managing AP workflows, deadlines, and competing priorities.
• Strong Excel skills, including PivotTables and lookups.
• Excellent communication, organization, delegation, and problem-solving skills.

Nice To Haves

• Experience processing high invoice volumes, ideally 30,000–40,000+ annually.
• Merchandise, retail, e-commerce, wholesale, or distribution AP experience.
• Experience coordinating an overseas/offshore team.
• Degree in Accounting or Finance.

Responsibilities

• Establish and maintain workflows that ensure invoices, payments, and AP priorities are completed accurately and on time.
• Supervise and delegate work to the in-office and offshore AP teams, while monitoring quality and deadlines.
• Coordinate closely with the AP Lead, vendors, buyers, management, and internal teams to keep information and priorities aligned.
• Investigate and resolve invoice, PO, receiving, vendor, and payment discrepancies.
• Prepare and review ACH, check, and wire payment runs.
• Monitor AP aging and assist with month-end close and reconciliations.
• Identify process gaps and implement improvements that increase efficiency and prevent recurring issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree