Accounts Payable Supervisor - Central Office

Farmington Public Schools•Farmington, CT

2d•Onsite

About The Position

Farmington Public Schools is seeking an experienced Accounts Payable Supervisor for its Central Office. This is a full-time, full-year position, working 35 hours per week from 8:00 am to 4:00 pm with a 60-minute unpaid lunch. The Accounts Payable Supervisor performs the duties of an accounts payable clerk and general clerical duties in the business office. This role directs the processing of invoices and payments, and manages expense accounts and budget reports. The position requires excellent organizational and analytical skills.

Requirements

Candidate must have experience in accounts payable
Candidate must have high school diploma
Candidate must have at least two (2) years experience in accounts payable field
Candidate must be reliable and extremely trustworthy

Nice To Haves

Candidate should have bachelor's degree in accounting, finance or related field
A successful candidate demonstrates the ability to maintain cooperative working relationships with office personnel and staff, as well as interface with vendors
A successful candidate will work collaboratively, independently, be detail-oriented and have the ability to multitask and prioritize
A successful candidate demonstrates proficiency in accounting software and can prioritize high volumes of data entry accurately and efficiently
A successful candidate demonstrates excellent written and verbal communication skills

Responsibilities

Mechanical Operations: Proficient in the use of basic technology with the ability to work on Web Based applications and Google Workspace. Demonstrate ability to use word processing, spreadsheet and other computer programs (Microsoft Excel and Word). Proficient in the ability to use accounting software and ERP systems.
Accounting, Budgeting, Grants: Strong understanding of generally accepted accounting principles and familiarity with accounts payable processes, controls and best practices. Prepares checks, positive pay and monthly statements. Verifies purchase orders and receiving slips against invoices, calculates discounts, checks freight bills, and prepares invoices for approval. Verifies receipt of material and validates invoices. Reviews all purchase orders to assure funds are available prior to signature and year-end balances in accounts. Proficiency in data analysis, problem-solving, and attention to detail with the ability to identify discrepancies, analyze trends and propose solutions. Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records. Verifies payments before controllers signature is added by reviewing checks and vouchers. Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed. Records entry of, verifies documentation for, and distributes petty cash. Strong organizational and time management skills to prioritize tasks, meet deadlines, and manage multiple projects simultaneously. Ensures proper recordkeeping, filing, and storage of such records in a confidential and meticulous manner. Manages all grant records and prepares State and Federal reports as required. Maintains separate records for Title programs. General clerical duties for the business office.
Reporting: Assists with the completion of required financial reports. Analyzes expense reports and other invoices for accuracy and eligibility for payment. Facilitates correct and timely preparation of budget reports and purchase journals. Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records. Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
Vendor: Oversees the vendor onboarding process, vendor maintenance and W-9s. Ensures employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s.
Communication: Effective verbal and written communication skills to collaborate with internal stakeholders and vendors, as well as resolve issues and provide exceptional customer service. Excellent team management abilities, including the ability to coach and develop team members and foster a positive work environment. High level of integrity, ethics, and discretion when handling sensitive financial information and vendor relationships.
Physical Abilities: Must be able to lift up to 15 pounds at times. Prolonged periods of sitting at a desk, working on a computer, and filing. Performs related duties as assigned by the supervisor/evaluator.