Accounts Payable Supervisor

Urban Pathways, Inc. • New York, NY

4d • $57,351 - $77,424 • Hybrid

About The Position

The Accounts Payable Supervisor is responsible for the proper monitoring and processing of all invoices from vendors. This role ensures that all bills are appropriately approved, paid, and charged to the correct project and funding source. The supervisor will manage the external A/P approval platform, oversee the A/P Accountant, and maintain the billing and performance of assigned contracts. A key aspect of this role is to be an active listener and respond with cross-cultural awareness, promoting and contributing to an equitable and inclusive anti-racist organizational culture and environment.

Requirements

• Bachelor’s degree required in accounting.
• Five to seven years of accounting experience, with a concentration in billing, monthly closing, and reconciliations.
• Intermediate Excel, Word and Outlook knowledge.
• Significant experience with automated general ledger systems.
• Good written and oral communication skills.

Nice To Haves

• Fund accounting experience preferred.
• Knowledge of Financial Edge NXT, AvidXchange and other accounts payable workflow and approval platforms is a plus.
• Financial Edge a plus.

Responsibilities

• Manage all Accounts Payable Software with external vendors and internal users.
• Manage monthly A/P close and ensure compliance with UP policies.
• Submit all necessary documentation and reports accurately, in a timely manner and as required by Urban Pathways, regulatory and funding agency policies, and procedures for assigned contracts/funders.
• Manage A/P system vendor performance, analyze system capabilities, and recommend changes/updates as needed.
• Oversee A/P Accountant with monthly A/P reporting and close, maintaining appropriate backup and files.
• Manage high-volume vendor accounts and oversee recurring exception workflows to ensure accuracy, compliance, and timely resolution.
• Manage and respond to inquiries from C-suite executives, ensuring timely follow-up and resolution.
• Train and mentor AP Coordinators or/and newer team members.
• Investigate and resolve purchase order (PO) mismatches, pricing variances, duplicate invoices, and routing issues.
• Ensure compliance with company purchasing policies.
• Training of UP personnel using the system.
• Coordinate with the Director of Finance for the closing of the monthly fiscal periods.
• Prepare and submit all necessary journal entries and/or any other types of adjustments necessary to complete monthly and annual close on time.
• Assist CFO and Director of Finance in audit preparation, research, and support as requested.
• Perform other duties as needed to support the success of the Finance Department.
• Communicate verbally and in writing in a professional manner, as required.
• Attend staff meetings, training, and supervisory sessions, as required.
• Respond to all communications including telephone, email, and other oral and written inquiries in a timely manner.
• Perform all other duties as assigned and as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level