Accounts Payable Supervisor

RSS, LLC.•Florin, CA

2d•$35 - $54•Hybrid

About The Position

The Accounts Payable Supervisor is responsible for overseeing the day-to-day operations of the Accounts Payable department and ensuring invoices, payments, vendor accounts, and related transactions are processed accurately and timely. This position provides direct supervision, training, and support to the Accounts Payable team while serving as the primary point of escalation for AP related issues. The Accounts Payable Supervisor is expected to take ownership of AP processes, prioritize team workload, identify and resolve issues, and promote accuracy, consistency, and continuous improvement within the department. The ideal candidate is a hands-on leader who can balance supervisory responsibilities with supporting AP processing and special projects as needed.

Requirements

Excellent verbal and written communication skills.
Strong Accounts Payable and basic accounting knowledge.
Strong supervisory and leadership skills.
Strong problem-solving and decision-making skills.
Excellent organizational skills and attention to detail.
Strong time management skills with the ability to prioritize workload and meet deadlines.
Ability to work independently, take initiative, and resolve issues with minimal direction.
Proficient with Microsoft Office Suite and ERP system.
Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field preferred; equivalent experience will be considered.
5+ years of Accounts Payable or related accounting experience; construction and/or multi-entity experience preferred.
2+ years of lead or supervisory experience preferred.
Ability to verbally communicate: convey detailed and accurate instructions and information.
Ability to hear with or without correction in order to receive and interpret detailed information.
Required to sit at a desk work station for long and short periods of time.
Push, pull, lift and carry at least 10 pounds.
Required to have visual acuity with or without correction in order to read and interpret contract information and view information on a computer monitor.
Required to use fingers and hands: type using a computer keyboard, handle, feel, and reach.
May occasionally be required to stoop, kneel, and crouch.

Nice To Haves

Microsoft Dynamics experience is a plus.

Responsibilities

Provide day-to-day leadership, direction, and support to the Accounts Payable team, taking ownership of the daily AP function and ensuring department priorities and deadlines are met.
Independently assess and prioritize team workload, adjusting assignments and resources as needed to ensure invoices, payments, and other AP responsibilities are completed accurately and timely.
Train and onboard new AP employees and provide ongoing coaching and development to existing team members.
Monitor employee performance, accuracy, productivity, and adherence to established processes and provide timely feedback when improvement is needed.
Serve as the primary point of escalation for AP questions and issues, researching problems, making decisions within established authority, and escalating matters to management with recommended solutions when appropriate.
Oversee the accurate and timely processing of vendor invoices, purchase orders, subcontractor invoices, employee expenses, and other AP transactions.
Ensure invoices have appropriate documentation, coding, purchase orders, and approvals prior to processing.
Monitor outstanding invoices and vendor accounts and ensure discrepancies and aged items are researched and resolved timely.
Ensure the AP team is actively reviewing and reconciling vendor statements, following up on outstanding items, and keeping vendor accounts current, including timely resolution of duplicate invoices, payment discrepancies, incorrect coding, and other AP exceptions.
Partner with Purchasing, Project Accounting, Operations, and other departments to independently resolve invoice, purchase order, subcontract, coding, and vendor-related issues.
Oversee vendor setup and maintenance and ensure required documentation and approvals are obtained.
Ensure project-related invoices are properly coded to the appropriate project, activity, cost category, general ledger account, and entity.
Assist with resolving purchase order, subcontract, retention, sales/use tax, and project cost discrepancies.
Maintain and enforce Accounts Payable policies, procedures, and internal controls.
Oversee AP month-end responsibilities, ensuring invoices, credit card transactions, and other required AP activity are processed timely to support the month-end close and accrual process.
Provide documentation and support for internal and external audits.
Identify opportunities to improve AP workflows, processes, accuracy, efficiency, and system utilization.
Monitor recurring AP issues and trends and work with management and other departments to develop solutions.
Maintain organized AP records and ensure supporting documentation is retained in accordance with company requirements.
Promote accountability, accuracy, problem-solving, and ownership within the AP team.
Anticipate department needs, identify potential issues before they become problems, and take appropriate action to keep AP operations running effectively.
Perform additional Accounts Payable duties and special projects as needed.