Accounts Payable Supervisor

DHRM•Richmond, VA

7d•Hybrid

About The Position

The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as the Accounts Payable Supervisor in the Fiscal Division. This position provides oversight and supervision of the accounts payable function. Reviews, approves and releases disbursement vouchers for payment. Ensures compliance with all applicable policies, regulations and laws related to disbursements. Administers the agency petty cash account, Bank of America Travel Card Program, Bank of America online reconciliation, and any agency transportation program for employees. Responsible for ensuring processing of invoices approved through the K2 Invoicing Workflow system and ensuring they K2 process is completed. Responsible for overseeing all Disbursements Unit Reconciliations to include Petty Cash, K2 Invoicing Workflow System, Oracle, FAS (Fiscal Agent Services) payment processing systems, Travel Cards and Reimbursement Vouchers to employees. The business needs for this position have in office requirements to include but are not limited to internal and external meetings, training, and occasional conferences. Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC. The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage. DMAS wants talented individuals who can align their experience with the mission of the agency and its core values – service, collaboration, trust, problem solving and adaptability. At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are | Become who you want to be | That is our promise.

Requirements

Considerable experience of specific programs and/or operations.
Considerable experience of technical/system aspects of the position.
Considerable experience of procedures/processes of the position.
Knowledge/Experience of program development/planning/implementation.
Knowledge/Experience of systems/programs/computer software.
Knowledge/Experience interpretation and application of federal, state laws/regulations.
Considerable experience in meeting critical deadlines and handling multiple assignments.
Considerable experience working independently to ensure timeliness and quality of completed assignments.
Experience with written communication internal/external stakeholders.

Nice To Haves

Experience with Fiscal Agent Services FAS, Cardinal Financials, Cardinal HCM, Oracle Financials, or similar systems.

Responsibilities

Provides oversight and supervision of the accounts payable function.
Reviews, approves and releases disbursement vouchers for payment.
Ensures compliance with all applicable policies, regulations and laws related to disbursements.
Administers the agency petty cash account, Bank of America Travel Card Program, Bank of America online reconciliation, and any agency transportation program for employees.
Ensures processing of invoices approved through the K2 Invoicing Workflow system and ensures the K2 process is completed.
Oversees all Disbursements Unit Reconciliations to include Petty Cash, K2 Invoicing Workflow System, Oracle, FAS (Fiscal Agent Services) payment processing systems, Travel Cards and Reimbursement Vouchers to employees.

Benefits

The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship.
Selected candidates will have their work authorization completed using the E‐Verify Program.
This position could be expected to work in the office as driven by business needs.
Telework arrangements are a privilege and may be rescinded at any time based on performance and/or business need.
The agency reserves the right to modify or terminate a telework arrangement, provided that reasonable notice is given to the employee.
This position requires a fingerprint based Criminal History Background Check, Education Checks if applicable, Work History Verification with references.
This position requires the submission of a Statement of Economic Interest (financial disclosure).
Mailed, faxed, emailed, or hand-delivered applications/resumes will not be accepted.
Consideration for an interview is based solely on the relevant information presented in the state application and/or resume submitted before the closing date.
Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
The Department of Medical Assistance Services practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations.
It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
The Department of Medical Assistance Services is a V3 certified state agency that provides hiring preference to veterans and members of the reserves and/or National Guard in support of executive order 29, (2010).
If you are a Veteran or Spouse of a Veteran or Active Military Member, DMAS encourages you to apply and respond accordingly on your state application.