Accounts Payable Supervisor

The Mint Gaming Hall at Kentucky Downs•Franklin, KY

2d•Onsite

About The Position

The Accounts Payable Supervisor is responsible for processing and overseeing Accounts Payable functions, including vendor issues, reconciliation, credit applications, and tracking payments and expenditures. This role involves managing correspondence with creditors and vendors, organizing recurring invoices, and assisting with month-end closing accruals. The supervisor will maintain the accuracy of historical financial data, provide support for audits and tax preparation, and delegate tasks to AP Clerks. A key responsibility is implementing and improving a paperless/automated accounts payable process. The role also includes managing and training AP Data Clerks, attending weekly meetings with management, and preparing reports for senior finance personnel, ensuring compliance with regulations and company policies. Maintaining accounts payable documentation, understanding compliance issues (W-9, sales tax), and tracking various financial documents are also crucial. The position requires fulfilling full-cycle Accounts Payable functions, supporting internal departments, handling daily mail, and performing other assigned duties. Additionally, the role emphasizes providing excellent service to guests, interacting in a friendly and enthusiastic manner, and anticipating guest needs.

Requirements

High school diploma required.
Must be 21 years of age or older.
Must pass all required pre-screening and background checks.
Internal candidates must meet the eligibility requirements as provided in the Transfer and Promotion policy.
Must be able to obtain and maintain a valid Kentucky gaming/racing license.

Nice To Haves

2 years of recent and related auditing or accounting experience preferred.
Experience in an office environment or Gaming industry preferred.

Responsibilities

Process and oversee Accounts Payable including vendor issues, reconciliation, credit applications, tracking, etc.
Track all payments and expenditures, including expense reports, check requests and statements.
Reconcile processed payments through the verification of entries and other supporting documents to balances.
Manage correspondence with all creditors and vendors regarding the payment schedules, outstanding credits, and other finance-related inquiries.
Organize and maintain a list of monthly recurring invoices and assisting the Finance team with the month-end closing accruals.
Maintain the accuracy of historical financial data and records.
Provide support in audit and tax preparation as needed.
Delegate and manage processes to the AP Clerks.
Implement and maintain a paperless/automated accounts payable process and continuous improvement of payment process.
Manage and train AP Data Clerks.
Attend and prepare for weekly meetings with upper management and/or owners when needed.
Prepare information and reports for CFO, Director, and VP of Accounting in a manner to ensure compliance with Gaming Commission regulation and company policies and procedures.
Maintain accounts payable documentation and records.
Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)
Track payments and expenditures, including invoices, statements, expense reports, purchase orders etc.
Generate reports detailing accounts payable status.
Understand expense accounts and cost centers.
Ensure invoices, checks, and other documents are properly sorted logged, scanned, and filed.
Fulfill full-cycle Accounts Payable functions.
Provide support to internal departments and Finance team.
Handle daily department mail by opening, sorting and distributing it to proper department head.
Perform other duties as may be assigned.
Provide BIG Service to guests and ensure their complete satisfaction, inclusive of greeting and interacting with guests in a friendly and enthusiastic manner, anticipating and meeting guest needs and preferences, remaining calm and professional when dealing with guests that are difficult or upset.