Accounts Payable Supervisor

State of Maine•Augusta, ME

4d•$21 - $29•Hybrid

About The Position

The DHHS Financial Service Center is seeking an Accounts Payable Supervisor for a full-time position in Augusta, Maine. The role allows partial telework with management approval. The supervisor manages daily operations and processes, including resource parent invoices and travel reimbursements for the Office of Child and Family Services, ensuring accuracy, timeliness, and compliance with federal, state, and departmental guidelines. The position supervises a four-employee team while contributing directly to department objectives and maintaining accurate fiscal processes and regulatory compliance. The supervisor oversees workloads, workflow, payment tracking, system accuracy, and internal controls; reviews complex or high-risk transactions and related documentation; and supports staff through training, performance evaluation, coaching, and work review. The role also liaises with internal departments and case workers to resolve invoice and payment issues, improve processes, and support program needs. It maintains and improves accounting processes, assists with policies and procedures, and supports system upgrades and financial reporting. The DHHS Financial Service Center provides program accounting, cash management, revenue and expenditure control, budget and fiscal analysis, and consultative financial and accounting services across DHHS. The position contributes to programs providing critical services to Maine residents.

Requirements

Six years of responsible clerical experience, including two years performing supervision or highly independent clerical work.
Good critical-thinking skills and flexibility and adaptability in a fast-paced environment.
Basic understanding of accounting practices and controls.
Experience or education demonstrating knowledge of analyzing accounting data and accounting reconciliations.

Nice To Haves

Significant management experience; preference may be given.

Responsibilities

Manage daily operations and process resource parent invoices and travel reimbursements for the Office of Child and Family Services, ensuring accuracy, timeliness, and compliance with applicable guidelines.
Supervise a four-employee team and contribute to department objectives through accurate fiscal processes and regulatory compliance.
Oversee workloads, workflow management, payment tracking, system accuracy, and internal controls.
Review complex or high-risk transactions and ensure proper handling and documentation for audit and compliance purposes.
Train, evaluate, coach, and support staff; assign, monitor, and review work for quality and efficiency.
Liaise with internal departments and case workers to resolve invoice and payment issues, communicate process improvements, and support program needs.
Maintain and improve accounting processes, assist in developing policies and procedures, and support system upgrades and financial reporting.
Provide exceptional customer service and uphold ethical standards in a collaborative team environment.

Benefits

13 paid holidays and at least three weeks of vacation leave annually.
Vacation leave accrual increases with years of service.
Personal leave for overtime-exempt employees.
12 days of sick leave per year.
State-paid employee-only health insurance premiums (85%–95%, depending on salary).
Health insurance premium credit that decreases employee-only premiums by 5%, subject to program requirements.
State-paid employee-only dental insurance premiums.
State contribution equivalent to 14.06% of employee pay toward MainePERS retirement.
Gym membership reimbursement up to $40 per month.
Health and dependent care flexible spending accounts.
Eligibility for Public Service Student Loan Forgiveness.
Employee assistance program through the Living Resources Program.
Six weeks of fully paid parental leave for employees welcoming a child, including non-birthing and adoptive parents.
Additional unpaid leave may be available under the Family and Medical Leave Act.
Voluntary deferred compensation through a MaineSaves 457(b) account.