Accounts Payable Supervisor

TOTE Resources LLC•Tacoma, WA

21d•$54,487 - $95,378•Hybrid

About The Position

TOTE Resources is seeking an experienced and results-driven Accounts Payable Supervisor to join our Finance team in Tacoma, Washington. This leadership role is responsible for overseeing daily Accounts Payable operations within a shared services environment supporting multiple TOTE companies. As the Accounts Payable Supervisor, you will play a critical role in ensuring accurate and timely payment processing, maintaining strong internal controls, developing team members, and driving continuous process improvement. This position offers the opportunity to make a meaningful impact on organizational efficiency while partnering with stakeholders across the business. At TOTE Resources, we are committed to our core values of Safety, Operational Excellence, Customer Experience, and Colleague Experience.

Requirements

Bachelor's degree in Accounting, Finance, or a related field.
Experience managing Accounts Payable processes and controls.
Strong knowledge of accounting principles and financial systems.
Proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
Strong analytical, organizational, and problem-solving skills.
Excellent verbal and written communication skills.

Nice To Haves

Four (4) years of accounting-related experience.
Two (2) years of supervisory or leadership experience.
Experience working within a shared services environment.
Experience supporting financial audits and tax reporting.
Experience improving operational processes and internal controls.
Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP).
Knowledge of financial accounting systems, reporting processes, and internal controls.
Strong analytical and critical-thinking abilities.
Ability to evaluate financial systems and recommend process improvements.
Strong attention to detail and commitment to accuracy.
Excellent leadership and employee development skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Ability to build effective working relationships across departments and organizational levels.
Excellent judgment, professionalism, and communication skills.

Responsibilities

Supervise the day-to-day activities of the Accounts Payable team within a shared services environment.
Interview, hire, train, coach, and develop team members.
Plan, assign, and direct work to ensure departmental goals and service levels are achieved.
Conduct performance evaluations and provide ongoing feedback and development opportunities.
Address employee concerns, resolve issues, and foster a positive team environment.
Oversee Accounts Payable transactions to ensure they are processed accurately, timely, and in compliance with company policies and procedures.
Monitor compliance with service level agreements, internal controls, and operational standards.
Manage month-end close activities related to Accounts Payable for all TOTE companies.
Reconcile Accounts Payable-related general ledger accounts and partner with General Accounting to ensure accurate accruals and reporting.
Ensure compliance with 1099 and 480 tax reporting requirements.
Assist with annual financial audits and supporting documentation.
Develop, document, review, and improve Accounts Payable processes and internal controls.
Establish and monitor operational metrics related to volume, accuracy, and timeliness.
Identify opportunities to improve efficiency, reduce costs, strengthen controls, and mitigate risk.
Ensure operational compliance and consistency across Accounts Payable functions.