Accounts Payable Supervisor - Hybrid Role | Full-Time

The Staff Pad•Dallas, TX

3d•Hybrid

About The Position

The Accounts Payable Supervisor will oversee and streamline accounts payable operations across multiple business entities from the organization’s DFW office. The role leads the accounts payable team, standardizes processes, strengthens financial controls, maintains accurate reporting, and ensures timely payment processing and month-end close activities. The ideal candidate brings technical accounting knowledge, people leadership, process improvement capabilities, and effective collaboration with stakeholders across the organization. The position is full-time and hybrid, with at least three days per week in the office. The supervisor will work with accounting, finance, and operational stakeholders to support accurate financial reporting, efficient processes, and business operations. Occasional adjustments to working hours may be needed to collaborate across different time zones.

Requirements

Demonstrated experience supervising or managing accounts payable operations and leading a team.
Experience using ERP or financial management systems.
Experience working in multi-entity organizations.
Strong understanding of accounts payable controls, supplier reconciliations, payment processing, and cash flow forecasting.
Excellent communication, problem-solving, and stakeholder management skills.
Ability to collaborate confidently with operational teams, finance leadership, and cross-functional stakeholders.
Strong organizational skills and ability to manage competing priorities in a fast-paced environment with strict deadlines.
Proficiency in Microsoft Office and related financial reporting tools.
Ability to accommodate occasional adjustments to working hours to support collaboration across different time zones.
Ability to act in the best interests of the organization, its customers, and its employees.
Strong commitment to clear, professional, and timely internal communication.
Demonstrated professionalism, accountability, and commitment to ethical business practices.
Ability to follow established policies, procedures, and internal control requirements.

Nice To Haves

Experience in logistics, service-based, or private equity-backed environments.

Responsibilities

Oversee and standardize accounts payable processes across multiple US business entities, including supplier onboarding, one-time payments, and approval workflows.
Manage weekly payment runs, ensuring accurate processing in accordance with agreed terms while supporting effective working capital management.
Establish, monitor, and improve team performance metrics for invoice processing, accuracy, and turnaround times.
Ensure timely reconciliation of cash activity and accounts payable transactions in collaboration with finance team members.
Oversee invoice processing and ensure appropriate matching to purchase orders and supporting documentation, where applicable.
Build working relationships with operational teams and ensure timely resolution of accounts payable inquiries and escalations.
Reconcile accounts payable ledgers to supplier statements and maintain accurate cash flow reporting and forecasting.
Ensure compliance with purchasing, purchase order, capital expenditure, and payment approval policies.
Lead, coach, and develop the accounts payable team, promoting accountability, accuracy, and consistent service delivery.
Coordinate month-end close activities, monitor progress against deadlines, and communicate updates to finance leadership.
Establish individual development plans, set performance expectations, and support continuous team improvement.
Collaborate with accounting and finance stakeholders to support financial reporting, process efficiency, and business operations.
Identify opportunities to improve workflows, strengthen internal controls, and enhance accounts payable operations.