Accounts Payable Specialist - Hybrid Role | Full-Time

The Staff Pad • Earth City, MO

12h • Hybrid

About The Position

The Accounts Payable Specialist manages an assigned vendor portfolio and oversees the full invoice-processing lifecycle, with particular ownership of non-purchase-order invoices. The role applies established policies and sound judgment to process invoices, resolve discrepancies, protect company funds, and identify potential payment, tax, or compliance risks. It also supports vendor onboarding, payment preparation, and audit-ready recordkeeping. The position is based in Earth City, Missouri and is hybrid, with three days in the office and two remote per week after the initial 90-day period.

Requirements

• High school diploma or equivalent.
• ERP experience required.
• At least 5 years of accounts payable experience, including end-to-end ownership of the invoice-processing cycle.
• Working knowledge of general ledger coding and its impact on financial reporting and accounting processes.
• Ability to communicate independently with vendors and resolve discrepancies.
• Understanding of Use Tax concepts, or ability to learn quickly.
• Strong Excel skills.
• Ability to occasionally lift up to 25 lbs.
• Flexibility to work occasional evenings or weekends during month-end close.
• Ability to manage responsibilities and competing priorities with minimal supervision.

Nice To Haves

• Coursework in accounting or business preferred.
• Experience with Microsoft Dynamics 365 Finance & Supply Chain preferred.

Responsibilities

• Manage an assigned vendor portfolio as the primary contact for vendor inquiries and discrepancies.
• Process purchase-order invoices through an automated three-way matching process.
• Process non-PO cost invoices, including professional services, utilities, operational vendors, subscriptions, and other expenses without a purchase order.
• Identify and flag non-PO invoices with potential Use Tax exposure.
• Review, code, and validate invoices and resolve discrepancies.
• Manage vendor onboarding documentation and process vendor setup and change requests in accordance with established policies.
• Prepare payment batches and maintain audit-ready records, supporting documentation, and approval trails.
• Maintain accuracy and timeliness in invoice processing, respond promptly to vendor inquiries, and ensure complete documentation and audit readiness.
• Identify and flag potential issues before they result in payment delays or compliance risks.
• Support a smooth transition to approval routing as automated workflows are implemented.

Benefits

• Retirement benefits through SEP IRA contributions and annual profit-sharing bonuses.
• Affordable medical, dental, and vision coverage.
• Professional development, career advancement, and growth opportunities within a promote-from-within culture.
• Hybrid work flexibility: three days in the office and two days remote per week after the initial training period.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED