Accounts Payable Specialist - Hybrid Role | Full-Time

The Staff Pad • Earth City, MO

2d • Hybrid

About The Position

The Accounts Payable Specialist manages an assigned vendor portfolio and the full non-purchase-order invoice lifecycle while adhering to established policies. The role processes purchase-order invoices through automated three-way matching, handles non-PO invoices, identifies discrepancies and potential risks, and helps protect company funds and maintain compliance. The position is based in Earth City, Missouri, and is hybrid, with three days in the office and two days remote each week after the initial 90-day period.

Requirements

• High school diploma or equivalent.
• ERP experience.
• At least 5 years of accounts payable experience, including end-to-end ownership of the invoice processing cycle.
• Working knowledge of general ledger coding and its effects on financial reporting and accounting processes.
• Ability to communicate independently with vendors and resolve discrepancies.
• Understanding of Use Tax concepts, or ability to learn quickly.
• Strong Excel skills.
• Ability to occasionally lift up to 25 pounds.
• Flexibility to work occasional evenings or weekends during month-end close.

Nice To Haves

• Coursework in accounting or business.
• Experience with Microsoft Dynamics 365 Finance & Supply Chain.

Responsibilities

• Manage an assigned vendor portfolio as the primary contact for inquiries and discrepancies.
• Process purchase-order invoices using an automated three-way matching process.
• Process non-PO invoices, including professional services, utilities, operational vendors, subscriptions, and other expenses without a purchase order.
• Identify and flag non-PO invoices with potential Use Tax exposure.
• Review, code, validate, and resolve invoice discrepancies.
• Manage vendor onboarding documentation and process vendor setup and change requests according to established policies.
• Prepare payment batches and maintain audit-ready records, supporting documentation, and approval trails.
• Maintain accuracy and timeliness in invoice processing and respond promptly to vendor inquiries.
• Identify and flag potential issues before they cause payment delays or compliance risks.
• Support a smooth transition to approval routing as automated workflows are implemented.

Benefits

• SEP IRA contributions and annual profit-sharing bonuses.
• Affordable medical, dental, and vision coverage.
• Professional development, career advancement, and growth opportunities within a promote-from-within culture.
• Hybrid work flexibility after the initial training period.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED