Accounts Payable Supervisor Full Time 40 hours

Bristol Hospital Group•Bristol, CT

19d

About The Position

Supervises the staff and activities of the Accounts Payable function and is responsible for accounts payable operations, including a variety of accounting and bookkeeping procedures. The role oversees payable ledger accuracy and reporting, invoice and purchase order processing, payment scheduling, cash management, and maintenance of accounts payable systems and records. It also supports internal and external customers and identifies and implements process improvements in accordance with Total Quality Management principles. The position requires accounts payable experience. An associate degree in Business with a concentration in Accounting or Finance is preferred, although work history may substitute for a degree. Two years of related supervisory and accounting experience is preferred. The job also requires computer literacy, the ability to manipulate Excel spreadsheet data, and the ability to learn and use general ledger and payables systems. General orientation is required at hire, with annual Fire/Safety/Infection Control training and other hospital-mandated programs. This is a full-time, 40-hour position. Physical requirements include daily flexibility to sit and stand, continual use of a computer screen, and dexterity and movement for data input.

Requirements

Accounts Payable experience.
Computer literacy.
Ability to use and manipulate Excel spreadsheet data.
Ability to learn, use, and report from general ledger and payables systems.
Ability to supervise staff, assign work, conduct performance evaluations, and recommend disciplinary action, as required by the role.
Ability to sit and stand with daily flexibility, and to use a computer screen and perform data input requiring dexterity and movement.

Nice To Haves

Associate degree in Business with a concentration in Accounting or Finance; work history may be considered as a substitute for the degree.
Two years of related supervisory and accounting experience.

Responsibilities

Supervise Accounts Payable staff and activities, assign work, conduct performance evaluations, and recommend disciplinary action as appropriate.
Oversee the payables ledger and examine entries for accuracy and compliance with established procedures, policies, and timeframes.
Analyze monthly payables ledgers and journals to ensure proper account posting and transmit accurate payable ledger data by established deadlines.
Process invoices and purchase orders according to established policies and procedures; receive, review, and verify invoices.
Calculate Accounts Payable performance indicators, including Days in AP, and measure team productivity using invoice-entry and processing-time metrics.
Prepare a weekly payment schedule with input from Accounts Payable staff to determine payment priorities, and obtain approval for final cash-flow decisions.
Maintain records and files for paid and unpaid invoices and maintain required reports and files.
Post, balance, code, transfer, and verify financial transactions; perform duties related to journals and ledgers.
Manage cash effectively and prepare cash-report schedules.
Monitor and control the accounts payable process and maintain the Accounts Payable computer system to ensure accurate data recording.
Respond to vendors and employees requesting information about payable account status and provide quality service to internal and external customers.
Monitor aged payables and monthly accrued receipts reports to keep accounts current and expenses correctly recorded.
Follow Total Quality Management principles; identify processes requiring improvement, develop and implement improvement standards, and measure results.
Complete general orientation at hire, annual Fire/Safety/Infection Control training, and other programs mandated by the hospital.