Accounts Payable Clerk

Aston Carter•Brea, CA

1d•$25 - $28•Onsite

About The Position

The Accounts Payable Specialist manages the full cycle of vendor and employee payments, ensuring all expenditures, purchase orders, invoices, and statements are accurately processed and recorded. This role maintains precise accounts payable records, supports a high volume of invoices each week, and contributes to continuous improvement of payment processes while working closely with internal teams and external vendors.

Requirements

Minimum of 2 years of accounts payable experience including 3-way match
Hands-on experience with accounts payable processes, including invoice processing and purchase order matching.
Ability to handle high-volume invoice processing, with responsibility for approximately 300 invoices per week.
Proficiency in Microsoft Excel at a basic level, including accurate data entry (no advanced formulas required).
Experience working with accounting software and ERP systems; familiarity with Business Central is preferred.
Strong data entry skills with a high level of accuracy and attention to detail.
Meticulous and organized work habits, with the ability to maintain precise records.
Strong written and oral communication skills for interacting with vendors and internal stakeholders.
Problem-solving and analytical skills to resolve discrepancies and reconcile accounts.

Nice To Haves

familiarity with Business Central is preferred

Responsibilities

Process the full cycle of accounts payable, including all expenditures, purchase orders, invoices, and statements.
Maintain accurate and up-to-date records of all vendor payments and accounts payable transactions.
Monitor tax-related liabilities associated with payables to help ensure timely payment.
Research, review, and approve new vendors and set up new vendor accounts in the system.
Collaborate with all facilities and internal departments to resolve invoice, payment, and vendor-related issues.
Verify vendor accounts by reconciling monthly statements and related transactions.
Reconcile processed work by verifying entries and comparing system reports to ensure balances are accurate.
Maintain historical records of accounts payable activity in an organized and accessible manner.
Process employee expense reports, verify supporting documentation, and prepare paychecks or reimbursements.
Pay vendors by scheduling payments and ensuring all outstanding credits and balances are settled appropriately.
Respond promptly and professionally to vendor inquiries regarding invoices, payments, and account status.
Manage reward program verification, including uploading and updating relevant information.
Coordinate payment-related aspects of telephone and internet services as needed.
Continuously review and improve the payment process to enhance accuracy, efficiency, and timeliness.
Support the team in processing approximately 600 invoices per week, with responsibility for around 300 invoices.
On the first day, review invoices and accurately enter data into Excel and the ERP system (Business Central).