Accounts Payable Specialist
About The Position
The Accounts Payable Specialist supports the accounts payable function by accurately processing invoices, reimbursements, and vendor records in accordance with organizational policies and procedures. This role focuses on transactional efficiency, data accuracy, and timely payment processing. The scope of this role involves day-to-day accounts payable processing activities, including invoice entry, vendor maintenance, and payment support. The work directly impacts payment timeliness, vendor satisfaction, and accuracy of financial records but operates within defined processes and guidelines. This position does not supervise others.
Requirements
- High school diploma or GED
- Two (2) years of accounts payable or related experience
- Strong attention to detail and accuracy
- Ability to follow established procedures
- Basic understanding of accounting processes
- Proficiency with Microsoft Office (Excel, Outlook, Word)
- Ability to communicate clearly with internal and external stakeholders
Nice To Haves
- Associate degree in Accounting or related field
- Accredited Payables Specialist (APS) certification
- Experience with automated AP systems or ERP platforms
- Experience with accounting systems and Concur
- Basic understanding of databases and financial systems
Responsibilities
- Enter and process assigned invoices, ensuring proper coding and required approvals
- Match invoices with purchase orders and receiving documentation
- Post invoices into the accounting system
- Process employee reimbursements through Concur
- Support check runs and scheduled disbursements
- Assist with vendor setup and updates, ensuring required documentation and approvals
- Maintain vendor files and paid invoice records
- Monitor and manage AP mailbox on assigned days
- Respond to vendor and internal payment inquiries
- Reconcile vendor statements and identify discrepancies
- Assist in maintaining month-end invoice tracking logs
- Review transactions for accuracy prior to submission
- Ensure tax-exempt status is applied to invoices where applicable
- Assist with 1099 preparation and audit requests
- Perform other duties and projects as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
