Accounts Payable Specialist

G&A Partners • Kerrville, TX

4d • Onsite

About The Position

G&A Partners' client is seeking an organized, detail-oriented AP/AR Specialist to support the financial operations of our growing manufacturing and multichannel retail business. You will manage the full cycle of transactional accounting—from processing vendor bills and materials invoices to overseeing customer billing, payment posting, and collections. The ideal candidate is highly proficient in QuickBooks, tech-savvy, and understands the unique inventory and shipping logistics associated with direct-to-consumer (D2C) and business-to-business (B2B) channels.

Requirements

• 2+ years of dedicated AP/AR experience, ideally within a product-based manufacturer, wholesaler, or retail company.
• Hands-on, demonstrable proficiency in QuickBooks (Online or Desktop/Enterprise).
• Proficiency in Microsoft Office (specifically Excel, including VLOOKUP and pivot tables).

Responsibilities

• Full-cycle Processing: Enter high-volume vendor invoices, verify accurate GL coding, and ensure proper three-way matching (purchase orders, receiving documents, and invoices) for manufacturing components.
• Payment Execution: Schedule and process weekly payment runs, including checks, ACH, and wire transfers, while taking advantage of early-payment discounts.
• Vendor Management: Reconcile supplier statements, research and resolve discrepancies, and maintain updated vendor files (W-9s, credit terms).
• Multichannel Billing: Generate and distribute accurate sales invoices across all retail platforms (e.g., e-commerce, wholesale, and retail storefront) on a daily/weekly basis.
• Payment Posting & Reconciliation: Post incoming payments, process credit cards, and clear customer accounts daily.
• Collections & Disputes: Monitor AR aging reports, proactively follow up on past-due balances through diplomatic email and phone communications, and resolve customer billing disputes.
• QuickBooks Management: Perform accurate data entry in QuickBooks to support the general ledger.
• Month-End Close: Assist with month-end reconciliations (bank, credit card, and inventory accounts), AP accruals, and aging summaries.

Benefits

• health
• dental
• vision
• life insurance
• short-term and long-term disability
• flexible spending
• ancillary benefits
• retirement savings plan
• paid holidays
• paid time off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed