Accounts Payable Specialist

The Kentucky Science and Technology Corporation•Lexington, KY

6d•Hybrid

About The Position

The Accounts Payable Specialist is a key member of KSTC’s finance team, responsible for the accurate, timely, and compliant processing of all vendor payments and payables activity. This role ensures that invoices are properly authorized, coded to the correct accounts and grant programs, and supported by appropriate documentation.

Requirements

Associate’s degree in Accounting, Finance, or related field required.
Proficiency in Microsoft Office, particularly Excel.
Strong attention to detail and commitment to data accuracy.
Experience with accounting software.

Nice To Haves

Three or more years of accounts payable experience, preferably in a nonprofit, government contractor, or grant-funded environment.
Highly organized and self-directed, with the ability to manage multiple priorities and meet deadlines in a fast-paced, deadline-driven environment.
Genuine commitment to KSTC’s mission of advancing science, technology, and economic development in Kentucky.
Collaborative and service-oriented; able to work constructively with accounting colleagues, program managers, and senior leadership across a diverse organization.

Responsibilities

Manage the issuance, distribution, and tracking of purchase order numbers.
Review all invoices for proper authorization, accurate general ledger coding, and complete supporting documentation prior to payment processing.
Enter and post all accounts payable invoices into the accounting system accurately and in a timely manner.
Reconcile and enter monthly corporate credit card (Visa) statements into accounting system.
Ensure proper payment is completed (either hard copy or electronic payment).
Administer and maintain the Payment Assist platform.
Monitor and track all contract and subaward spending.
Track remote/home equipment purchases for staff; maintain asset logs and coordinate with HR to ensure compliance with applicable program policies.
Maintain complete and organized AP files in accordance with KSTC’s document retention policies and federal record-keeping requirements under 2 CFR 200.
Prepare and file annual IRS 1099 forms; maintain W-9 records for all applicable vendors throughout the year to ensure accurate year-end reporting.
Develop, document, and keep current all standard operating procedures and work instructions for the AP function to support cross-training and audit readiness.