Accounts Payable Specialist

Aston Carter • Houston, TX

7d • $26 - $32 • Onsite

About The Position

We are seeking a detail-oriented and analytical Accounts Payable & HR Specialist to join our growing team. This role is focused on expense & vendor bill coding and requires strong critical thinking skills to properly classify and record invoices across multiple entities while providing secondary support to basic human resources activities in a project-based environment. HR-related tasks will include coordinating onboarding and onboarding, maintaining employee records, supporting timekeeping and payroll data, and helping ensure compliance with company policies across multiple projects. The ideal candidate is comfortable working with a multi-entity general ledger structure and can adapt to an evolving business with new entities and changing processes. Processes roughly 200-300 invoices monthly. Heavy credit card coding & receipts. Highly organized, adaptable, and able to balance financial responsibilities with administrative HR support in a fast-paced, project-driven setting, while maintaining accuracy and confidentiality.

Requirements

• 3+ years of accounts payable experience
• Multi-entity experience strongly preferred
• Competent understanding of expense coding, accruals, prepaids, and fixed assets
• Experience working with both PO (2/3 way match) and non-PO bills
• Ability to navigate complex GL structures and apply critical thinking to new or unique transactions
• Excellent organizational skills with a habit of documenting processes and decisions clearly
• Competent Excel skills: V/X LOOKUP, basic pivot tables
• Comfortable working in a dynamic environment with evolving processes

Nice To Haves

• NetSuite experience preferred

Responsibilities

• Expense & vendor bill coding
• Classify and record invoices across multiple entities
• Coordinate onboarding
• Maintain employee records
• Support timekeeping and payroll data
• Ensure compliance with company policies across multiple projects
• Process roughly 200-300 invoices monthly
• Heavy credit card coding & receipts

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed