Accounts Payable / Account Manager

MGI Bass Gordon•Charlotte, NC

3d•$35 - $45•Remote

About The Position

MGI Bass Gordon is seeking a detail-oriented Accounts Payable Specialist to oversee the complete accounts payable process from invoice receipt through payment and reconciliation. The successful candidate will ensure vendor payments are processed accurately and on schedule while maintaining compliance with internal controls and financial policies. This role requires strong organizational skills, excellent attention to detail, and the ability to collaborate with multiple departments to support efficient financial operations.

Requirements

Minimum of three (2) years of full-cycle Accounts Payable experience.
Previous experience in a fast-paced or rapidly growing organization is highly preferred.
Demonstrated ability to manage high volumes of invoices while maintaining accuracy and meeting deadlines.
Experience using AP automation software such as Bill.com or similar platforms.
Familiarity with employee expense management systems and corporate card administration.
Working knowledge of cloud-based ERP systems such as NetSuite, Sage Intacct, Rillet, or comparable accounting software.
Strong understanding of accounts payable processes and their impact on the general ledger.
Advanced proficiency with Microsoft Excel and Google Sheets, including reconciliations and financial reporting.
Knowledge of U.S. tax documentation requirements, including W-9s, 1099 reporting, and basic sales/use tax principles.
Excellent communication and interpersonal skills with the ability to work effectively across Finance, HR, Legal, and external vendors.
Strong analytical thinking, problem-solving ability, and exceptional attention to detail.

Responsibilities

Process vendor invoices from receipt through final payment, including invoice coding, purchase order matching, approval workflow, and payment processing.
Execute payments using ACH transfers, wire transfers, checks, and international payment methods
Review vendor statements regularly, investigate discrepancies, and resolve outstanding balances, duplicate payments, or unapplied credits.
Coordinate scheduled payment runs while ensuring proper approvals and accurate financial recording.
Maintain accurate vendor records, including onboarding new suppliers, collecting tax documentation, and verifying banking information.
Prepare and maintain W-9 documentation, assist with 1099 reporting, TIN verification, and respond to tax-related inquiries when necessary.
Process invoices across multiple business entities while applying appropriate currency, intercompany, and entity allocations.
Monitor prepaid expenses and accounts payable accruals to support month-end and year-end closing activities.
Reconcile accounts payable subledger balances with the general ledger on a monthly basis.
Manage the Accounts Payable mailbox by responding promptly to vendor inquiries and internal requests.
Review employee expense reimbursements to ensure compliance with company policies.
Administer corporate credit card accounts, including issuance, monitoring, reconciliation, and account maintenance.
Prepare monthly expense reports and perform variance analysis to identify unusual spending trends.
Review aging reports and proactively resolve outstanding liabilities and vendor account issues.
Support internal and external audit requests by preparing schedules, reconciliations, and required financial documentation.
Recommend process improvements that enhance efficiency, strengthen controls, and improve the overall accounts payable function.