Manager, Accounts Payable

National Comprehensive Cancer Network•Plymouth Meeting, PA

8h•Hybrid

About The Position

The Accounts Payable Manager is responsible for leading the day-to-day accounts payable function for NCCN and NCCN Foundation, ensuring invoices, expense reports, vendor records, and payments are processed accurately, timely, and in accordance with company policy and internal controls. This role serves as the primary resource for accounts payable operations, oversees the full-cycle AP process, and is responsible for monitoring workflow, resolving escalated issues, supporting month-end close activities, and identifying opportunities to improve efficiency and strengthen controls. In addition to hands-on accounts payable responsibilities, this position manages the Accounting Coordinator and provides day-to-day direction, training, and oversight of assigned AP activities. The Accounts Payable Manager works closely with internal departments and external vendors to ensure smooth operations, strong service levels, and consistent compliance with organizational policies and reporting requirements.

Requirements

Bachelor’s degree in accounting, finance, or related field; equivalent experience may be considered
5+ years of progressive accounts payable experience, including full-cycle AP
Prior experience leading AP workflow, training others, or providing direct oversight of AP staff preferred
Supervisory experience preferred
Experience with ERP/accounting systems required. NetSuite experience preferred
Experience with 1099 reporting required
Experience in a multi-entity environment preferred
Strong knowledge of accounts payable processes, internal controls, and general accounting principles
Demonstrated ability to oversee AP processes, prioritize workflow, and ensure timely completion of responsibilities
Ability to manage, train, and provide clear direction to support staff
Strong reconciliation, problem-solving, and issue resolution skills
Strong attention to detail and commitment to accuracy
Excellent organizational skills and ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Proficiency in Microsoft Office, including strong Microsoft Excel skills
Ability to work independently while collaborating effectively across departments
Ability to identify process gaps and recommend practical improvements

Nice To Haves

Prior experience leading AP workflow, training others, or providing direct oversight of AP staff
Supervisory experience
NetSuite experience
Experience in a multi-entity environment

Responsibilities

Lead the day-to-day accounts payable function for NCCN and NCCN Foundation, ensuring timely and accurate processing of invoices, expense reports, and payments
Oversee full-cycle accounts payable activities, including invoice entry, coding, approvals matching, payment processing, and resolution of exceptions
Review invoices and supporting documentation for completeness, proper approval, and appropriate general ledger coding
Manage the Accounting Coordinator, including assigning and reviewing work, providing day-to-day guidance, training, and support, and helping ensure deadlines and quality standards are met
Monitor AP workflow and recommend adjustments to improve efficiency, accuracy, and internal control compliance
Maintain oversight of vendor setup and vendor changes to ensure appropriate documentation, accuracy, and adherence to internal controls
Serve as primary point of escalation for vendor issues, payment discrepancies, unresolved exceptions, and internal AP questions
Process and/or oversee check runs, ACH payments, wire transfers, and other disbursements through NetSuite
Monitor accounts payable aging and proactively investigate and resolve exceptions
Support month-end and year-end close activities, including accruals, account reconciliations, 1099 reporting, and audit support
Reconcile monthly American Express transactions for NCCN and NCCN Foundation and ensure approvals and supporting documentation are in place
Review, audit, and track all NCCN travel expense reports and related records for Faculty, Panel Members, and Staff, ensuring completeness, accuracy, and compliance with NCCN Travel Policy
Compile expense information to document indirect payments to supporters to comply with the Physician Payment Sunshine Act
Partner with internal departments to improve invoice workflow, approval timeliness, payment accuracy, and process efficiency
Identify, recommend, and help implement process improvements, automation opportunities, and strengthened AP controls and documentation to support an efficient and well-managed AP function
Serve as a subject matter resource for AP policies, procedures, and best practices