Accounts Payable Manager

Nolan Living•Leawood, KS

9d•$85,000 - $92,000•Onsite

About The Position

The Accounts Payable Manager oversees all aspects of the accounts payable function for corporate and property-level entities. This role is responsible for end-to-end AP operations, system administration, vendor management, team leadership, compliance, and continuous process improvement. The position plays a critical role in driving automation, strengthening controls, and ensuring accurate and timely payments while serving as a key internal resource across accounting, operations, and vendors.

Requirements

3-5+ years of progressive Accounts Payable or accounting experience, including supervisory responsibility.
Strong experience administering AP and expense platforms (Concur, Paymode-X, VendorCafe, etc.).
Advanced Excel skills with the ability to analyze and interpret large data sets.
Strong understanding of AP controls, compliance, and audit requirements.
Proven ability to improve processes, implement automation, and scale operations.
Excellent communication, customer service, and problem-solving skills.
Self-starter with strong critical-thinking and decision-making abilities.

Responsibilities

Review all invoices for appropriate documentation, approvals, and policy compliance prior to payment.
Oversee weekly processing of checks, ACH, and credit card payments across all entities.
Ensure invoices are processed accurately and paid on time.
Perform and review month-end AP reconciliations and assist with month-end close and accruals.
Understand and manage the financial implications of voided and reversed payments.
Direct and resolve vendor inquiries, discrepancies, and audit statements.
Administer and optimize AP-related systems including Concur, Paymode-X, Bottomline, SmartAP, VendorCafe, and Conservice.
Manage vendor onboarding, maintenance, approvals, and COI compliance.
Lead vendor transitions to electronic payment methods (ACH and virtual card).
Manage corporate vendor accounts (e.g., Amazon, Uber, DoorDash).
Conduct monthly vendor and platform review calls; report on KPIs, metrics, and payment status.
Prepare and process annual 1099s and ensure regulatory compliance.
Manage the US Bank One Card program for site and employee cards, including card issuance, user management, and statement retrieval, monthly reconciliations for multiple card statements and vendor payments, and policy enforcement and processing oversight.
Administer Concur for expense reimbursements and corporate card spend, including managing users, approvers, workflows, and system settings, reviewing, approving, auditing, and processing expense reports, and identifying and flagging expenses outside policy guidelines.
Supervise Accounts Payable Associates and oversee daily departmental operations.
Review and manage work performed by offshore AP resources (ExoEdge).
Provide coaching, feedback, training, and performance guidance to AP staff.
Assist with employee and vendor training on AP processes and systems.
Serve as a subject-matter expert and internal resource for AP-related inquiries.
Review, improve, and create SOPs and training documentation.
Drive automation and efficiency initiatives within AP and P2P workflows.
Monitor KPIs, prepare for audits, and maintain compliance with internal controls and policies.
Provide internal teams with documentation and support as required.
Analyze data and trends using advanced Excel skills to identify risks and improvement opportunities.